Text preview for : HP Jetdirect Print Server 2-250M User Guide.pdf part of HP HP Jetdirect Print Server 2-250M User Guide HP printer HP Jetdirect Print Server 2-250M User Guide.pdf
Back to : HP Jetdirect Print Server | Home
User's Guide
for HP Jetdirect 200m print server/Internet connector
and HP Jetdirect 250m print server/Internet connector
Contents:
1. Get started quickly with installing the printer and print server
2. Learn the basics of networking and network printing
3. General information about the print server
4. Install the print server
5. Configure and manage the print server
6. Troubleshoot the print server
7. Get support for the print server
8. Specifications and regulatory information for the print server
9. Limited warranty for the print server
10. Some useful tools and techniques
Tools
Installer
Embedded web server
Techniques
Printing a configuration page
Setting a new IP address
Performing a cold reset (reset to factory defaults)
Get Started Quickly
This is essentially the same information as the installation instructions that appear on the HP
Jetdirect 200m/250m setup poster.
1. Set up the printer hardware.
Refer to your printer's documentation for detailed instructions.
Do not connect the printer to your computer with a USB or parallel cable.
If your printer's CD is available, keep it handy for use in step 3, below. You will use the
printer's CD instead of the HP Jetdirect CD -- it has all the software you need for a complete
network installation.
When the printer is set up, return to this poster and continue with step 2.
2. Connect the print server.
Switch on the printer's power.
Plug in the print server. Push it into the printer's LIO slot until it clicks into place.
Plug in the network cable. Plug one end of the cable into your network device (a hub,
switch, or router -- if your network cabling is hidden in the walls, your connection may be a
wall outlet). Plug the other end into the print server.
Check the lights. After a few seconds, the status light should be ON (solid green) and one of
the two link lights should be ON (solid green). If the lights on the print server are different
from this pattern, see the troubleshooting notes on the other side of this poster.
Wait two minutes for the print server to poll the network for available protocols and
services.
Print a configuration page by pushing the test button ( icon).
If the page does not print successfully, see the troubleshooting notes on the other side of this
poster.
3. Choose the installation CD and run the installer.
Windows:
Use the CD that came with your printer (instead of the HP Jetdirect CD) if it is
available. The printer's CD has all the software you need for a complete network installation.
Insert the printer's CD into your computer's CD drive. The CD should start automatically
and offer you a choice of buttons -- click on the Install button and follow the instructions on
the screen. (If the CD does not start automatically, double-click on the SETUP program on
the CD.) When the installer finishes and you can print to the network printer, you have
completed the installation.
If the printer's CD is not available, insert the HP Jetdirect (print server) CD and run its
installer.
You will also need your printer's driver; if you don't have it, you can get it from the Web at
http://www.hp.com/cposupport/software.html.
MacOS:
Install the printer driver from the CD that came with the printer. If that CD is not
available, you can get the driver from the Web at
http://www.hp.com/cposupport/software.html.
If you need to print via the IP protocol, use the LaserJet utility on the HP Jetdirect (print
server) CD.
4. Set up other computers as needed.
For peer-to-peer printing (where each computer prints directly to the network printer),
run the installer (as in step 3) on each computer.
For client/server printing (where each computer sends print jobs through a network
server computer), you need run the installer only on the server, and set up the server for
printer sharing. Then each client computer must install the printer driver and connect to the
shared printer on the network server. (An easy way to do this is to use the Microsoft Windows
Point and Print function. See your operating system documentation for details on Point and
Print.)
For basic information on peer-to-peer and client/server printing, see the Network Basics
Tutorial on the HP Jetdirect CD.
Troubleshooting during
installation
If you encounter problems during installation, check these steps:
Test page does not print. Try these steps:
Check that the print server is firmly seated in the printer's LIO
slot and that the status light is ON (solid or blinking green).
If the printer has an LCD panel, correct any errors that are
displayed.
If there is still a problem, call HP technical support.
Installer does not discover printer. Try these steps:
Check that the print server is firmly seated in the printer's LIO
slot and that the status light is ON (solid green). Wait 2 minutes
for the print server to poll the network, then run the installer
again.
Check that the network cable is securely connected to the print
server and that one of the link lights is ON (solid green). Wait 2
minutes for the print server to poll the network, then run the
installer again.
Perform a cold reset: unplug the print server from the printer,
then plug it in while pressing the Test button. Wait 2 minutes for
the print server to poll the network, then run the installer again.
If there is still a problem, follow the hardware troubleshooting
procedure (see next paragraph).
Other problems: Run the interactive hardware troubleshooter. Answer
the questions by clicking on the buttons. Click here for the troubleshooter.
What the Status light means:
OFF: not receiving power.
Green, ON solid: on and ready.
Green, blinking slowly: not ready or self-test
in progress
or no network connection (check link lights).
Green, blinking quickly: processing
configuration page.
Amber, blinking slowly: fault -- follow the
troubleshooting procedure.
Networking Basics
Please click on a title to view a document.
The Network Basics Tutorial
A brief overview of:
Networks
Network Printing
Installing a Network Printer
Tips on Getting Started
Answers to common questions:
Which CD should I use?
Where do I find the printer driver?
When do I stop?
The
Network Basics
Tutorial
This tutorial tells you about:
Networks
Network Printing
Installing a Network Printer
Click the button to continue.
Section 1:
Networks
Click the button to continue.
NETWORKS
What you want . . .
. . . is for all your computers to be able to:
Communicate -- send and receive e-
mail, and participate in conferences
Share information -- transfer files
among systems, and get information
from central databases
Share resources -- use shared
printers, scanners, and servers
NETWORKS
The problem is . . .
. . . standalone computers have no way to talk to
each other, so attempts at communication fail.
NETWORKS
The solution: a local area
network
A local area network (or LAN) provides wiring
that ties the computers together and allows
them to communicate. (The most common type
of local area network may also be referred to as
an Ethernet LAN or an Ethernet.)
A typical LAN uses twisted-pair wiring (similar
to telephone wiring) to connect each computer
to a central hub. The hub transmits network
communications between computers.
For details on LAN wiring, click here:
NETWORKS
DETAIL
Wiring: twisted-pair
The most common wiring used for LANs is
twisted-pair wiring, similar to the wiring used
for telephones. This wiring connects the
computers or other network devices to a central
hub. The use of telephone-type wiring makes it
easy for the persons who administer your
telephone wiring to administer the network
wiring as well.
RJ-45 connectors are used to connect the
twisted-pair wiring to the computer and to the
hub. The wire for a network can be graded in a
number of categories; Category 5 wiring is the
most popular grade. Category 5 wiring has
superior electrical characteristics, and we
strongly recommend it for all twisted-pair
networking applications. The wire grade is
usually marked on the cable jacket.
The equipment for a twisted-pair LAN
commonly operates at a data rate of either 10
Mbps (megabits per second) or 100 Mbps.
Category 5 wiring is required for 100-Mbps
operation. A 10-Mbps LAN can run on either
Category 3 or Category 5 wiring (though we
strongly recommend Category 5). At either data
rate, cables may extend up to 100 meters (328
feet) from the hub to the computer.
A twisted-pair network running at 10 Mbps is
called a type 10Base-T network. A twisted-pair
network running at 100 Mbps is called a type
100Base-T network.
NETWORKS
DETAIL
Wiring: thin coax
An alternative to twisted-pair wiring is thin
coaxial cabling, often called thin coax. This
cabling is known as RG-58A or RG-58U cable,
and has an impedance of 50 ohms. (It looks
similar to the 75-ohm thin coaxial cable used in
television installations, but the television cable
will not work in a network.)
The connectors used with thin coax are BNC
connectors. The cable is a continuous cable, up
to 185 meters (606 feet) long, made up of
shorter segments with BNC connectors at each
end. It connects to computers and other devices
along its length using BNC "T" connectors, and
there is a 50-ohm terminator at each end of the
cable. This cabling scheme does not use a hub.
A thin coaxial LAN operates at a data rate of 10
mbps (megabits per second), and is known as a
type 10Base2 network.
NETWORKS
DETAIL
Computer connections
For twisted-pair LANs: A desktop computer
connects to a twisted-pair LAN through a
network interface card (NIC) that resides in a
slot in the computer, or through a similar
interface built in to the computer itself. The RJ-
45 plug of the network cable plugs into an RJ-45
jack on the card or in the computer. A portable
computer may have a built-in connection using
an RJ-45 jack, or it may use a PC card that
inserts into a PC card slot in the computer.
(Some PC cards take up two slots and have room
for an RJ-45 jack that is integral with the card;
others take up only a single slot but require a
short cable that provides the RJ-45 jack.)
For thin coaxial LANs: A desktop computer
typically connects to a thin coaxial LAN through
a network interface card (NIC) ; built-in BNC
connections are uncommon. Portable computers
connecting to thin coaxial LANs use a PC card
with a short cable that provides a BNC
connection. In all cases, the LAN cable connects
to the computer through a BNC "T" connector.
Hidden network cables and equipment:
In many network installations, the hubs are kept
in equipment closets and the cables are hidden
in the walls. In these installations, wall outlets
with RJ-45 jacks are the only visible components
of the network wiring. For such a network, you
use a short length of network cable to connect
from the computer to the wall jack.
NETWORKS
L is for Local
The "local" in "local area network" means that
the network is in a single location. A LAN can be
small enough to serve a home office or a small
business, or it can be large enough to serve a
school, a hospital, or a substantial business or
public office. It can cover several buildings, as
long as they can all be connected into a single
network. Several types of LAN equipment are
available to expand a LAN beyond the
workgroup-sized unit typically served by a single
hub.
Note that the definition of a local area network
does not include broader networks such as the
Internet or a corporate network with locations in
many cities or countries. These broader
networks are often called WANs, or wide area
networks. It is possible for a LAN to connect to
such a network through a gateway -- a device
that connects different types of networks. The
gateway can be a separate piece of equipment, or
it can include the LAN hub. (This latter type of
gateway is becoming increasingly common for
Internet connections, particularly for high-speed
DSL connections.)
Though wireless networking is becoming
increasingly popular, most wireless equipment
still connects to a wired LAN. In a typical case, a
portable computer may have a wireless LAN
card. When the computer comes within range of
a wireless gateway, it connects through the
gateway to the wired LAN, and to all the
computers and other resources on that LAN.
NETWORKS
Addresses
Each device on the network has a unique
address. This allows you to communicate with a
specific computer (or other device, such as a
printer). That way, your e-mail doesn't go to
everybody, and your print job doesn't get
printed simultaneously on all printers on the
network.
There are several addressing schemes for
networks. Of these, the most popular is that of
the Internet Protocol (IP). In addition to being
used on the Internet, IP addressing can also be
used for standalone networks that don't connect
to the Internet. The network addresses shown in
the illustration are sample IP addresses.
Other network addressing schemes you may
encounter include IPX (used with Novell
NetWare networks), DLC, and AppleTalk. In this
tutorial, we limit our discussion of network
addressing to IP addressing, as it is the most
popular.
The number of possible IP addresses is huge. So
is the number of Internet users, and the
possibility of conflicts is a real one. If you use IP
addresses on your LAN and that LAN connects
to the Internet, you must be careful to use
addresses that have come from a reliable source,
such as your Internet service provider (ISP).
Section 2:
Network Printing
Click the button to continue.
NETWORK PRINTING
Why use network printers?
Using network printers lets you meet your
computer users' printing needs more efficiently.
By sharing printers among several users, you
reduce the number of printers you need. This
approach
saves money -- there's less equipment
to buy
saves space -- users don't need to make
space for a printer
saves maintenance -- fewer printers
mean less bother
all with little inconvenience to users. (In fact,
shared printers may be more convenient:
nobody has to go without a printer or change to
a different computer just to print; and sharing
may save enough money to let you purchase
printers with more functions or greater speed.)
NETWORK PRINTING
Why use a print server?
A print server provides your printer with
connection to the network. You could get the
same connection using a computer -- your
network server -- but it would cost more and be
more complex. Using a print server saves you
money and frees up your network server for
other tasks, such as file storage.
You might want to use a network server for
management of print jobs, a function that may
be useful for larger networks. In such an
application you will still probably want to use a
print server, because its small size gives you
location flexibility. Using a print server, you can
easily place your printers near your users, while
keeping the network server out of the way in a
central computer area. (You will see this
application in the notes on the client/server
topology, a couple of pages later in this tutorial.)
NETWORK PRINTING
Hardware connections
Print servers can be internal or external devices.
Which one you choose depends on your printer.
Internal print servers -- These are special-
purpose cards or modules that plug into the
built-in input/output slot in the back of some
printers. The slot provides the data and power
connections for the print server, and the
network cable plugs into the network connector
on the face of the print server.
Internal print servers come in a variety of
configurations to match the style of your printer
slot and the type of network connection you
need.
External print servers -- External print
servers are for printers that don't have a built-in
slot. The print server is a small module that sits
next to the printer (or mounts on the printer
using a clip) and connects to the printer's USB
or parallel port using a standard printer cable. A
network cable plugs into the network connector
on the print server, and a power cord connects
to a wall outlet to provide the print server's
power. (We haven't shown the power cord in the
illustration, just to keep the drawing simpler.)
External print servers come in several different
configurations to match the printer's data port
(USB or parallel) and the type of network
connection you need.
NETWORK PRINTING
Peer-to-peer topology
There are two standard layouts for network
printing using a print server. The first is the peer-
to-peer topology, in which a computer sends
print jobs directly to the printer.
In peer-to-peer printing, each computer manages
the print jobs that it generates. It checks to see
whether the printer is ready to accept the print
job, and sends the job if the printer is free. If the
printer is not free, the computer stores the job
and keeps checking the printer until it is ready to
accept the job. If several computers send jobs to
a printer at the same time, printing for some of
the computers may slow down as they spend
time checking the printer and waiting for it to be
available.
Peer-to-peer printing works well on networks
with few users. It is appropriate for small and
medium offices, as well as large offices that do
not have heavy printing requirements.
NETWORK PRINTING
Client/server topology
The second standard layout for network printing
is the client/server topology. In this topology, a
computer sends its print jobs to a network
server, and the server sends the print jobs to the
printer.
In client/server printing, the network server
manages the print jobs from several computers
(the clients). As soon as a client computer has
sent a print job to the server, it is finished with
that print job. The server keeps track of all print
jobs from there on -- figuring out the print order
for the various jobs that have been submitted to
it, checking the printer's availability, and
sending the next job to the printer when it is
free.
Client/server printing works well on networks
with heavy printing traffic. It is typically used in
large offices that have extensive networking
facilities.
Choosing a topology -- If you don't know
whether to use a peer-to-peer or a client/server
topology, you may want to start with peer-to-
peer printing. It generally takes a substantial
amount of printing traffic, or large print jobs, to
slow down printing significantly. If your print
jobs start to take noticeably longer to complete,
you may want to try using multiple printers,
dividing your network into subnetworks, or
switching your office to client/server printing (in
that order).
NETWORK PRINTING
Printer drivers
The printer driver is the last major component
to consider in network printing. This driver is
system software that converts a document in
your computer to a form that makes sense for
the printer.
When you print from an application on your
computer, it is the printer driver that converts
the layout on your screen to the ones and zeros
that the printer takes as input. When the printer
receives this information, it converts the ones
and zeros into a correctly printed page.
The installer program for network printing
needs to have the printer driver to complete the
installation. It usually turns out that the trickiest
thing about the installation is knowing where to
find the driver. You may be able to find the
driver on the CD that came with your printer, on
the Web, or on your operating system CD. If you
previously had the same printer connected
directly to your computer, the right driver may
already be on your system. (We will provide
more information on finding and using printer
drivers in the next section, "Installing a Network
Printer".)
Section 3:
Installing a
Network Printer
Click the button to continue.
INSTALLING A NETWORK PRINTER
Setting up the hardware
The first stage of installing a network printer is
setting up the hardware. There are two steps to
this: setting up the printer hardware and
connecting the print server.
Set up the printer hardware -- Remove any
shipping materials. Install the paper trays and
ink or toner cartridges (as appropriate). Add
paper. Plug in the power cord and switch on the
power. Print a test page. Do not connect the
printer to your computer. (For detailed
instructions, check your printer manual or setup
poster.)
Connect the print server -- There are a
couple of different cases to consider:
If you use an external print
server: Switch off the printer's power.
Connect the printer cable (USB or
parallel, as appropriate) between the
printer and the print server. Connect the
network cable to the print server. Switch
on the printer's power. Plug in the print
server's power cord. Push the Test
button on the print server to print a
configuration page on the printer; this
tests the connection between the print
server and the printer. (For detailed
instructions, check your print server
manual or setup poster.)
If you use an internal print
server: Note that many printers come
with the print server module already
installed in the printer. If your print
server module is not already installed:
Unplug the printer's power cord. Plug
the print server into its slot in the
printer. Connect the network cable to
the network connector on the print
server. Plug in the printer's power cord.
(For detailed instructions, check your
print server manual or setup poster.)
Note: If your network wiring is hidden --
In many network installations, the network
components (hubs, switches, &c) are stored in a
wiring closet and the network wiring is hidden
in the walls. The only sign of a network that you
see in such an installation is a wall outlet that
has one or two network connectors. In this case,
make your network connection by connecting a
network cable between the print server and the
wall outlet. (If you have any questions about
such an installation, check with your network
administrator.)
Note that the illustration shows only the data
connections (network cables and printer cable);
we have omitted power cords from the
illustration to keep the drawings simple.
INSTALLING A NETWORK PRINTER
Running the installer
The next (and last) stage of installing a network printer
is using the network printing software to install the
printer on your computer.
If you're setting up peer-to-peer
printing, you need to run the software and
install the network printer on each computer
that will print to the target printer.
If you're setting up client/server
printing, you need to run the software and
install the network printer on the network
server and set it up for printer sharing. Then
each client computer must install the printer
driver and connect to the shared printer on the
network server. An easy way to do this is to use
the Microsoft Windows Point and Print
function. (See your operating system
documentation for details on Point and Print.)
The installer program performs several major
functions:
detects available printers on the network
helps set up an address for the printer you
choose
installs the printer driver
optionally sets up printer sharing (only
available if running on a Windows NT/2000
network server)
Operation
Note: The next few paragraphs describe the operation
of the installer software that resides on the HP
Jetdirect CD. If you are using the network printer
installer that resides on the printer's CD, the operation
may be slightly different from what we describe here. In
particular, some printer CDs do not offer you the
option of "Autoconfigure network settings for me". In
such a case, the installation will proceed as though you
chose the "Let me configure my own network settings"
option described below. (If you are trying to decide
whether to use the Jetdirect CD or the printer CD, the
discussion of Which CD do I use? may be helpful.)
To run the installer program, insert the CD into your
computer's CD-ROM drive. On most systems the CD
browser application will start automatically. If it
doesn't start automatically on your system, double-click
on SETUP.EXE in the root directory of the CD to start
it. Once the browser has initialized, it will give you a
choice of actions -- choose Install by clicking on the top
button.
When the installer starts, it lets you choose how it
operates:
Auto-configure network settings for me.
This is the easy option -- the installer
automatically assigns network settings, such as
IP addresses. This is probably the right option
to choose, unless you are a network
administrator and need to assign specific
network settings.
Let me configure my own network
settings. This is the option for advanced
users. It gives you control over the IP or
NetWare parameters and other network
settings that are assigned to the network
printer. If you are a network administrator,
this may be the right choice for you.
Once you have made this choice, the installer proceeds
with its tasks, asking you for the information it needs at
each point. If you chose "Auto-configure . . ." it will ask
only a few questions; if you chose "Let me
configure . . ." it will ask some detailed questions about
the setup of network addressing.
Printer drivers
At some point late in the installation, the installer
needs to have the printer driver to complete the
installation. So at that point the installer may ask you
where to find the driver. Knowing where to find the
driver is usually the trickiest part of the installation.
Technically speaking, what you need is a driver that
installs using a .INF information file (rather than
installing by running a .EXE file) There are several
alternatives for finding this driver and its .INF file:
In many cases this is the same driver that is
used for a direct (non-networked) printer
connection, and you can probably find the
driver on the CD that came with the printer.
(In fact, some printers come with the network
installer program on the printer CD. If your
printer is one of these, the simplest way to
install your network printer is to run the
installer from the printer CD instead of from
the HP Jetdirect CD, since the installer knows
where to find the driver on the printer CD. For
a list of these printers, click on this button:
.)
If you want to make sure of having the latest
driver for your printer, you can download it
from the Web. If your printer is an HP printer
and you are running the installer in the
"Autoconfigure network settings for me" mode,
you can select the option to download a driver
automatically from the Internet. The installer
will search the HP support site for a driver for
your printer and, if it finds one, will
automatically download it and install it for you.
If you don't select the option to download a
driver automatically from the Internet, you can
download one manually before you run the
installer. The HP support site at
http://www.hp.com/cposupport/software.html
has current drivers for most HP printers.
You may be able to find the driver on your
operating system disc. If the operating system
is more recent than the printer, it probably
includes a driver for that printer.
If you previously had a direct connection from
your computer to the same printer, or a
network connection to another printer of the
same model, the network printer installer may
be able to use the driver that is already on your
computer.
The installer software takes the driver location you
specify, finds the driver, and installs it in your system.
Once the installer has finished, you are ready for
network printing from your computer.
The End
When installing the network printing software, some
users are unsure when the installation is complete.
When the network printer is installed on your
computer and you can print to it, the installation is
complete.
Confusion sometimes arises in the situation when you
have two CDs -- a printer CD and the HP Jetdirect CD --
and you have just finished the installation from the
printer CD. It is common to wonder whether you
should run the installer on the Jetdirect CD as well. You
don't need to. Once your network printer prints
successfully, you're done with the installation on that
computer. (Of course, if you are installing the network
printer software for peer-to-peer printing from several
computers, you will need to run the installer from each
computer.)
INSTALLING A NETWORK PRINTER
DETAIL
Printers that include the network installer
For newer HP LaserJet printers (January 2000 or later), including multifunction peripherals (MFPs)
and All-in-One devices, you should use the CD supplied with the printer. This CD already includes
network installation software. Following is a list of recent HP printers that integrate network installation
software on their CD.
HP LaserJet printers and MFPs
1200, 1220 series or newer
2200 series or newer
3200 series or newer
4100 series or newer
8150 series or newer
9000 series of newer
HP Color LaserJet printers and MFPs
3150 series or newer
4500, 4550 series or newer
8550 series or newer
HP business inkjet printers
2200, 2250 series or newer
2600 series or newer
HP color inkjet printers
cp 1160 series or newer
cp 1700 series or newer
HP Designjet printers
500/800 series
5000 series or newer
HP Officejet printers and All-in-One peripherals
OfficeJet G-Series
OfficeJet K-Series
If your printer is not identified above, or you cannot locate your printer's CD, you should:
First, locate your printer's driver. (The summary on the preceding page should help you.)
Then, run the installer from the HP Jetdirect CD.
Note that if you use the HP Jetdirect CD for MFP or All-in-One devices, some features other than
printing (such as scanning and faxing) may not be accessible. Use the printer CD to get all features.
Note: An HP Web Jetadmin CD-ROM may also be included with selected HP JetDirect products. HP
Web Jetadmin is a feature-rich printer management tool. However, it is not required for network printer
installation.
End of Network Basics tutorial
Tips on Getting Started
Background
Installing a network printer is quite straightforward:
First, you set up your hardware. This involves setting up your printer,
and then setting up a print server to connect the printer to your network.
Then, you run the network printing software to install the printer on your
computer.
If you have purchased your printer and print server separately, you probably have
two sets of documentation and two installation CDs -- which do you use? The
section below on Which CD do I use? should help you get started in the right
place.
In addition, sometimes it's not immediately apparent where to find the printer
driver that the installer needs. The section below on Where do I find the printer
driver? provides some useful pointers.
Finally, the section below on When do I stop? answers questions about when the
installation process is complete and whether, if you have two CDs, you need to
use both of them.
If you would like a brief overview of what networks and network printing are
about, along with some additional detail on the installation process, click here for
The Network Basics Tutorial.
Which CD do I use?
For newer HP LaserJet printers (January 2000 or later), including multifunction
peripherals (MFPs) and All-in-One devices, you should use the CD supplied with
the printer. This CD already includes network installation software.
Following is a list of recent HP printers that integrate network installation
software on their CD.
HP LaserJet printers and MFPs
1200, 1220 series or newer
2200 series or newer
3200 series or newer
4100 series or newer
8150 series or newer
9000 series or newer
HP Color LaserJet printers and MFPs
3150 series or newer
4500, 4550 series or newer
8550 series or newer
HP business inkjet printers
2200, 2250 series or newer
2600 series or newer
HP color inkjet printers
cp 1160 series or newer
cp 1700 series or newer
HP Designjet printers
500/800 series
5000 series or newer
HP Officejet printers and All-in-One peripherals
OfficeJet G-Series
OfficeJet K-Series
If you have one of the printers listed above, run the installer software on the
printer CD to install your network printer. You will not need to run the installer
on the HP Jetdirect CD.
If your printer is not identified above, or you cannot locate your printer
CD, you should:
First, locate your printer's driver. (The instructions in the next section
should help you.)
Then, run the installer from the HP Jetdirect CD.
If the installer asks for the driver, specify the location you found in the
first step.
Note that if you use the HP Jetdirect CD for MFP or All-in-One devices, some
features other than printing (such as scanning and faxing) may not be accessible.
Use the printer CD to get all features.
Note: An HP Web Jetadmin CD-ROM may also be included with selected HP
Jetdirect products. HP Web Jetadmin is a feature-rich printer management tool.
However, it is not required for network printer installation.
Where do I find the printer driver?
At some point late in the installation, the installer software needs to have the
printer driver to complete the installation. So at that point the installer may ask
you where to find the driver. Knowing where to find the driver is usually the most
subtle part of the installation.
If you are running the installer from your printer CD, the installer generally
knows right where to look for the driver -- on the CD. If you are running the
installer from the Jetdirect CD, the installer will probably need you to tell it
where the driver is. Here are a few places you can look:
The best source of a driver for your printer is the Web, because that gives
you the latest driver. (The drawback of getting your driver from the Web
is that some drivers are quite large, and may take several minutes to
download at modem speeds. We think it's worth spending the time.) The
HP support site at http://www.hp.com/cposupport/software.html has
current drivers for most HP printers.
If your printer is an HP printer and you are running the installer from
the HP Jetdirect CD in the Autoconfigure network settings for me mode,
you can select the option to download a driver automatically from the
Internet. The installer will search the HP support site for a driver for
your printer and, if it finds one, will automatically download it and install
it for you. If you don't select the option to download a driver
automatically from the Internet, you can download one manually before
you run the installer.
In many cases the driver is the same one that is used for a direct (non-
networked) printer connection, and you can probably find the driver on
the CD that came with the printer.
In technical terms, what you need is a driver that installs using a .INF
information file (rather than installing by running a .EXE file). Make
sure that your driver files include the .INF file. (If you can't find the
printer's .INF file, you may have to download the driver from the Web.)
You may be able to find the driver on your operating system disc. If the
operating system is more recent than the printer, it probably includes a
driver for that printer.
If you previously had a direct connection from your computer to the
same printer, or a network connection to another printer of the same
model, the network printer installer may be able to use the driver that is
already on your computer.
The installer software takes the driver location you specify, finds the driver, and
installs it in your system.
When do I stop?
Essentially, you are finished with the installation process when you have a
network printer installed on your computer and you can print to it. That's usually
when the test page prints successfully.
If you have two CDs -- a printer CD and the HP Jetdirect CD -- and you have just
run the installer from the printer CD, it's common to wonder whether you should
be running the installer on the Jetdirect CD as well. ("After all, that second CD
must be there for a reason. Maybe I should run that installer, too, just to be sure. .
. .") You don't need to do that. Once your network printer prints successfully,
you're done. (We put the installer on the Jetdirect CD for situations where you
can't find your printer CD, or where the printer CD's installer doesn't deal with
network printers. If your printer CD does handle network printers, just run that
installer and stop when it's done.)
General information
on the HP Jetdirect 200m and 250m print servers
General description
The HP Jetdirect 200m and 250m are LIO print server modules. That is,
they plug into the LIO slots of certain HP printers and provide network
connections for those printers. Formally speaking, they are:
HP Jetdirect 200m print
J6039A
server/Internet connector
HP Jetdirect 250m print
J6042A
server/Internet connector
Both print servers connect to Ethernet or Fast Ethernet networks using
twisted-pair cabling.
The two print servers are similar in operation and performance. The
250m offers all the features of the 200m; in addition, it supports several
additional network operating systems and has upgradable firmware.
Both print servers include an embedded Web server that allows remote
management through a Web browser.
Compatibility
The 200m and 250m print servers are compatible with 10Base-T and
100Base-TX (Ethernet and Fast Ethernet) networks. They connect to the
network via twisted-pair cabling, using an RJ-45 connector.
The 200m print server supports both peer-to-peer and client/server
printer networking under TCP/IP; and supports peer-to-peer printer
networking under IPX/SPX (direct mode), Apple EtherTalk, and lpd
printing. Operating system support includes Windows (95, 98, 2000, ME,
and NT 4.0) and MacOS (v 8.6 and later). See the section on
Specifications for details of which operating systems support which
protocols.
The 250m print server includes all the protocol support of the 200m, as
well as client/server support for IPX/SPX under Novell NetWare and
support of DLC/LLC, FTP and IPP printing. These protocols are, in
various combinations, supported on these operating systems: Windows
(95, 98, 2000, ME, and NT 4.0), MacOS, Novell NetWare, IBM OS/2
Warp, HP-UX, Solaris, SCO UNIX, IBM AIX, MPE-IX, and Artisoft
LANtastic. See the section on Specifications for details of which operating
systems support which protocols.
The embedded Web server, which allows you to monitor and manage the
print server remotely, requires Microsoft Internet Explorer 4.0 or later, or
Netscape Navigator 5.0 or later.
See the Specifications section for more details on the print servers.
Nomenclature
The main parts of the print server are shown in the illustration:
The print server module plugs into the LIO slot of the printer until the
latches click into place for a secure connection. (To unplug the print
server, you press the latch release buttons and pull the print server out
of the LIO slot.) The RJ-45 plug on the network cable plugs into the
network connector. When the print server establishes a valid network
connection, either the "10" or "100" link light comes on, to indicate a
connection speed of 10 mbps or 100 mbps. The status light shows the
health of the print server (see Interpreting the lights). You push the test
button to print a configuration page on the attached printer (see
Interpreting the configuration page).
Package contents
The HP Jetdirect 200m and 250 m products include:
print server module
HP Jetdirect CD (includes installation software, manuals, and
troubleshooting)
setup poster
Install
the HP Jetdirect 200m and 250m print servers
For quick installation, you can use the instructions on the setup poster
that came with your print server. If that poster isn't available, click here to
see the same instructions on your screen.
For more detailed instructions, follow the links in the paragraphs below.
There are two parts to installing the print server: hardware installation
and software installation. We recommend strongly that you install the
hardware first.
Installing the hardware
The basic steps in the hardware installation are:
1. Set up the printer.
2. Plug in the print server.
3. Plug in the network cable.
Click here for detailed hardware installation instructions.
Installing the software
Software installation for network printing includes:
installing the printer driver on your computer
establishing the print path between your computer and the
network printer
The simplest way to install the software is to use the software CD that
came with your printer. That CD contains all the software you need for a
successful network printer installation, including the printer driver. Click
here for instructions on using this software.
The software on the printer's CD handles installation for Windows and
MacOS systems. Alternative software allows installation on other
operating systems, as well as configuration and management of network
printing. The Software Solutions matrix summarizes the available
software, and provides links to additional information. (The HP Install
Network Printer Wizard, described in the solutions matrix, is the same
software that comes on the printer's CD.)
Installing the hardware
for the HP Jetdirect 200m and 250m print servers
Hardware installation for the Jetdirect 200m or 250m print server is very
straightforward:
1. Set up the printer hardware. This step may vary among different printers,
so check your printer documentation (setup poster or quick start guide) for
details.
Do not connect the printer to your computer using a USB or parallel cable -- you
will make your connection via the network in the next step.
If you encounter your printer's software CD as you set up your printer, keep it
handy for use in the software installation, below.
2. Connect the print server, as follows:
Switch on the printer's power.
Plug in the print server. Push it into the printer's LIO slot until it
seats firmly and the latches click into place.
Plug in the network cable. The print server works with either 10Base-
T (Ethernet) or 100Base-TX (Fast Ethernet) network cabling, and
connects via twisted-pair cabling with a standard (8-pin, RJ-45)
connector. Plug one end of the cable into your network device (a hub,
switch, or router -- if your network cabling is hidden in the walls, your
connection may be a wall outlet). Plug the other end into the print
server.
Check the lights. When you plug the print server into the printer, the
status light should start blinking green as it executes the self-test. After
the print server completes the self-test, the light should continue to
blink green as long as the network cable is not plugged in. When you
plug in the network cable, the status light should change to solid green
to indicate a valid network connection. In addition, one of the two link
lights (the "10" light or the "100" light) should come on solid green, to
indicate the speed of the network connection (10 or 100 megabits per
second).
If the status and link lights fail to exhibit this behavior (different color or
different blink pattern), there is a problem. Click here for the
troubleshooting procedure.
Wait two minutes for the print server to poll the network for available
protocols and services.
Print a configuration page by pushing the test button ( icon).
The printer should print a page that has information on the print server
and the print server's network addresses and other parameters for the
network protocols available on the network.
If the page does not print successfully, click here for the troubleshooting
procedure.
This completes the hardware installation.
Installing the software
for the HP Jetdirect 200m and 250m print servers
1. Choose the installation CD and run the installer.
Windows:
Use the CD that came with your printer (instead of the HP
Jetdirect CD) if it is available. The printer's CD has all the software you
need for a complete network installation.
Insert the printer's CD into your computer's CD drive. The CD should
start automatically and offer you a choice of buttons -- click on the Install
button and follow the instructions on the screen. (If the CD does not start
automatically, double-click on the SETUP program on the CD.) When the
installer finishes and you can print to the network printer, you have
completed the installation.
If the printer's CD is not available, insert the HP Jetdirect (print server)
CD and run its installer. You will also need your printer's driver; if you don't
have it, you can get it from the Web at
http://www.hp.com/cposupport/software.html.
MacOS:
Install the printer driver from the CD that came with the printer. That
driver provides connection to your network printer via the AppleTalk
protocol. If the printer's CD is not available, you can get the driver from the
Web at http://www.hp.com/cposupport/software.html.
If you need to print via the IP protocol, use the LaserJet utility on the HP
Jetdirect (print server) CD.
For general information on setting up network printing on Macintosh
systems, click here.
2. Set up other computers as needed. In step 1, above, you installed the
network printing software on a single computer. For a network with several
computers that will use the same network printer, you will need to set up that
printer on the remaining computers. The setup procedure you use depends
on whether you are using peer-to-peer or client-server printing.
For peer-to-peer printing (where each computer prints directly to the
network printer), run the installer (as in step 3) on each computer.
For client/server printing (where each computer sends print jobs
through a network server computer), you need run the installer only on the
server, and set up the server for printer sharing. Then each client computer
must install the printer driver and connect to the shared printer on the
network server. (An easy way to do this is to use the Microsoft Windows
Point and Print function. See your operating system documentation for
details on Point and Print.)
For basic information on peer-to-peer and client/server printing, see the
Network Basics Tutorial on the HP Jetdirect CD.
Connecting Your Macintosh to an HP Printer
on an Ethernet Network
Topics:
If you simply want to print to a network printer, the easiest way is to use AppleTalk. The software
you need is contained in your HP printer driver, and the setup is quite straightforward. Refer to:
The basics: setting up to print to a network printer.
If you want to go beyond simple printing, you will need additional software. To manage your
printer hardware -- tasks such as aligning the pens, setting the resolution, or printing test pages --
you will use either the HP DeskJet Utility (for non-PostScript printers) or the HP LaserJet Utility
(for PostScript printers). The DeskJet Utility is available as part of the HP printer driver; the
LaserJet Utility is available from this HP JetDirect CD-ROM (as well as other sources). For
instructions, refer to: Managing printer hardware. For tasks that involve the network aspects
of your printer -- setting the printer name or printer zone, or setting up your printer for TCP/IP
networking -- you will use the HP LaserJet Utility (regardless of which type of HP printer you
have). Refer to: Managing network printing for instructions.
If you don't need your printer to be on a network, but do want to connect directly to it, you can set
up a direct printer connection using an Ethernet crossover cable and the network port on your
system. This might be useful, for instance, if your printer's direct connect ports do not match the
input/output ports on your Macintosh, as is the case with parallel printer ports. The section on
Setting up direct Ethernet printing explains how to make the connection.
The basics: setting up to print to a network printer
If all you want to do is print to a network printer, the setup is pretty straightforward. The first two steps are
usually taken care of by your network administrator. If you have a network administrator (and he/she is
not you), you can probably skip to step 3.
1. Set up the printer hardware. Remove any shipping materials; install the paper tray(s) and ink
or toner cartridges (as appropriate); add paper; plug in the power cord; print a test page. Don't
connect the printer to your computer. (For detailed instructions, check your printer manual or
setup poster.)
2. Connect the print server hardware. There are a few different cases to consider:
If you use an external print server, the print server is an external device that connects via a
printer cable to the printer. Connect the printer cable -- USB or parallel, as appropriate -- between
the printer and print server; connect the network cable to the print server; plug in the power cord;
and print a configuration page to test the print server connection. (For detailed instructions, check
your print server manual or setup poster.) The connections should look generally like the following
illustration.
External print server setup
If you use an internal print server, the print server is a module that plugs into a slot in the
printer. Many printers come with the print server module installed. If your printer server module
is not already installed, plug it into its slot in the printer. Then connect the network cable directly
to the print server. Finally, print a configuration page to test the print server connection. (For
detailed instructions, check your print server manual or setup poster.) The connections should
look like this:
Internal print server setup
If your network wiring is hidden -- In many network installations, the network components
(hubs, switches, &c.) are stored in a wiring closet and the network wiring is hidden in the walls.
The only sign of the network that you see in such an installation is a wall outlet that has one or two
network connectors. In this case, just use network cables to plug the computer and the print server
into the wall outlets. (If you have any questions about such an installation, check with your
network administrator.) The connections will look generally like the following illustration.
Connections to wall outlets
Note that in the drawings above we have omitted the power cords to keep things simple.
3. Get the right printer driver. You can get the driver from:
the CD-ROM that came with the printer (this is quick, if you have the CD), or
HP's support Web site, http://www.hp.com/cposupport/software.html (this gives you the
latest software, though it may take some time to download)
4. Install the driver. Double-click on the driver installer icon and follow the instructions.
5. Set up AppleTalk on Ethernet. Open up the AppleTalk control panel (in Control Panels under
the Apple menu) and select "Connect via: Ethernet". When you close the control panel, it will ask if
you want to save the configuration; answer "Yes".
6. Choose the printer in the chooser. Highlight the driver type from the panel on the left; if your
network has multiple zones, make sure that you have selected the correct zone; select the printer
from the list in the panel on the right; make sure that AppleTalk is active.
Typical selection of network printer
That's it. You're set up to print across the network using AppleTalk. If printing is all you want to do, you're
done. You don't need to use the software on the HP Jetdirect CD-ROM. (That software is for managing the
printer, but isn't needed for installing the printer.)
Back to top
Managing printer hardware
The software for performing printer management tasks, such as aligning pens and setting printer
resolution, varies depending on whether your printer is a PostScript printer or a non-PostScript printer.
For non-PostScript printers (HP DeskJet, PhotoSmart, and OfficeJet):
Use the HP DeskJet Utility. This utility comes with the printer driver (from the CD or Web download)--
you probably installed the printer driver when you set up network printing (the first task covered by this
document). To find the DeskJet utility, go to your system drive, open the Utilities folder, and then open the
hp deskjet folder.
Location of the HP DeskJet Utility
Double-click on the HP DeskJet Utility to start it, and you will see this dialog box:
HP DeskJet Utility
Check the printer listed in the status bar at the bottom of the dialog box. If it's not the printer you want to
manage, go to the File menu, click on Select Printer, and select the appropriate printer.
Once you have the correct printer, you can perform any of the functions listed on the tabs at the top. Just
click on the tab and follow the instructions that appear in the dialog box.
For PostScript printers (HP LaserJet and DesignJet):
Use the HP LaserJet Utility. This utility comes on the HP JetDirect CD-ROM (this CD); it is also available
on the printer driver CD and via Web download. To install the utility from the JetDirect CD-ROM, open up
the CD in the Finder and double-click on the version of the LaserJet Installer in your language; this installs
the LaserJet Utility on your desktop. Then double-click on the LaserJet Utility icon on your desktop, and
you will see a dialog box like this (the items in the list may vary with the printer you have selected):
HP LaserJet Utility
Check the current printer listed at the top of the dialog box. If it's not the printer you want to manage, click
on the Printer Info button at the top of the left-hand column of buttons, click on the Select Printer button
that appears in the main panel, and select the printer you want to manage. (You may need to change the
printer type -- HP DeskWriter, PostScript Printer, &c. -- to see the printer you want.)
When you have selected the correct printer, click on the Settings button (second button in the left-hand
column of buttons), choose the setting you want to change from the list in the main panel, click on the Edit
button, and follow the instructions that appear.
Back to top
Managing network printing
To change the printer name, printer zone, or TCP/IP parameters, use the HP LaserJet Utility. (You can use
this utility even if your printer is not an HP LaserJet printer -- it works for DeskJet, PhotoSmart, OfficeJet,
and DesignJet printers, too.) The utility comes on the HP JetDirect CD-ROM (this CD); it is also available
on the printer driver CD and via Web download. To install the utility from the JetDirect CD-ROM, open up
the CD in the Finder and double-click on the version of the LaserJet Installer in your language; this installs
the LaserJet Utility on your desktop. Then double-click on the LaserJet Utility icon on your desktop, and
you will see a dialog box like this (the items in the list may vary with the printer you have selected):
HP LaserJet Utility
Check the current printer listed at the top of the dialog box. If it's not the printer you want to manage, click
on the Printer Info button at the top of the left-hand column of buttons, click on the Select Printer button
that appears in the main panel, and select the printer you want to manage. (You may need to change the
printer type -- HP DeskWriter, PostScript Printer, &c. -- to see the printer you want.)
Onec you have selected the correct printer, click on the Settings button (second button in the left-hand
column of buttons), choose the setting you want to change from the list in the main panel, click on the Edit
button, and follow the instructions that appear.
Back to top
Setting up direct Ethernet printing
If you want a direct connection to your printer but don't need to share the printer with other computers,
you can use an Ethernet crossover cable to make a direct connection between the computer and the HP
JetDirect print server that attaches to the printer. (Note that this is not a standard network connection,
though experience has shown it to work well in many cases. For best results, we recommend that Ethernet
connections be made through standard network components, such as hubs and switches.)
The Ethernet crossover cable is available from most computer stores and mail-order houses; it is also
available as HP part number C6080-60015. Connect it from the network connector on the Macintosh to
the network connector on the print server, as shown in the illustration below. If your print server is an
external model, connect a printer cable between the print server and the printer. The illustration shows a
typical print server and printer; yours may look different, but the basic cabling scheme will be the same.
Note that we have omitted power cords from this drawing to keep things simple.
Crossover connection for fast direct printing
Back to top
Configure and Manage
the HP Jetdirect 200m and 250m print servers
This section describes the tools you can use to configure and manage your
print server, as well as the settings you can apply for various protocols.
Use this page to link to topics of interest.
Default configuration -- describes the print server's configuration as it
comes from the factory, and tells how to reset it to that configuration.
Software solutions matrix -- describes a variety of software tools that
you can use to install, configure, and manage a network printer. (These
are the same tools described in the Install section.) These tools cover a
variety of functions in a variety of operating environments. In general,
they allow you to set parameters for the various protocols listed below.
Embedded Web server -- describes the Web server contained within
the print server. The embedded Web server provides another way to
configure and manage the print server.
Protocols -- provides information on configuring the various protocols
supported by the HP Jetdirect 200m and 250m print servers.
TCP/IP -- includes an overview of TCP/IP, as well as information
on these methods of applying TCP/IP parameters to the print
server:
BOOTP/TFTP
DHCP
RARP
arp and ping
Telnet
embedded Web server
LPD (line printer daemon) printing
FTP printing
DLC/LLC -- can be enabled or disabled; otherwise there are no
parameters to set on the Jetdirect module.
IPX/SPX -- in most cases, parameters do not need to be set on
the Jetdirect module.
AppleTalk -- Printer Name and Printer Zone parameters can be
set through the HP LaserJet Utility for MacOS.
Security features -- describes the security offered by the various ways
of configuring and managing the print server.
Default configuration
Fresh from the factory, before any configuration is changed by a user, the
HP Jetdirect 200m and 250m print servers have a default configuration
for TCP/IP and for IPX peer-to-peer printing (called IPX direct mode).
When power is applied in this factory-default state:
TCP/IP: The print server sends out several BOOTP requests and
one RARP request. If there is no reply, the print server sends out
several DHCP requests. If there is no reply, then the print server
uses the default IP address of 192.0.0.192 to appear on the
network ready for manual configuration by a user (using the
Install Network Printer wizard or any of the other configuration
methods).
IPX: The print server tries to determine and use the IPX network
number. It is then ready for further configuration by a user (using
the Install Network Printer wizard or any of the other
configuration methods).
When power is cycled thereafter, the configuration remains as set
previously.
For IPX, the network number is reassigned automatically.
For TCP/IP, one of the following applies:
If a BOOTP reply set the print server's IP configuration
previously, BOOTP replies continue to be sent when
power is cycled. If no reply is received, factory default
sequence continues, as described above.
If a DHCP reply set the print server's IP configuration
previously, DHCP requests continue to be sent
indefinitely.
If any configuration changes were made manually by a
user, then this manual configuration continues to be
used.
If none of the above have been set, the factory default
sequence is used, as described above.
Resetting the print server to factory defaults (cold reset)
The factory-default reset procedure is sometimes called a "cold reset" or a
"cold boot". When done, the print server responds exactly like it was fresh
from the factory. To reset the print server configuration to factory
defaults, follow these steps:
1. Make sure that the printer's power is on.
2. Unplug the print server from the printer.
3. While holding down the Test button on the print server, plug the
print server back into the printer; continue to hold down the Test
button for about five seconds. Any user-configured settings will
be erased.
HP Software Solutions Summary
Introduction
HP provides a variety of software solutions to set up or manage your HP Jetdirect-connected
network devices. See Software Solutions to help you determine which software is best for you:
Note For more infor