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Operating Instructions
Personal Facsimile
KX-FT931CX Model No.KX-FT933CX
Model No.
Facsimile with Digital Answering System
Model No.
KX-FT937CX
KX-FT937
Thank you for purchasing a Panasonic fax machine. Please read these operating instructions before using the unit and save for future reference. This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.
Table of Contents
1. Installation and Quick Start
1. Table of Contents
Receiving Faxes
5.5 5.6 5.7 5.8 Selecting the way to use your fax machine ..23 Receiving a fax manually Auto answer OFF . 24 Receiving a fax automatically Auto answer ON................................................................25 Receive polling.............................................26
Accessories
1.1 1.2 1.3 1.4 1.5 1.6 1.7 Included accessories..................................... 4 Accessory information ................................... 4 Connections .................................................. 4 Recording paper............................................ 5 Fax sending / Copying................................... 5 Fax receiving ................................................. 6 Answering machine (KX-FT937 only)............ 6
Connections and Set up
Quick Start
6. Copy
Copying
6.1 Making a copy ..............................................27
2. Important Information
Important safety instructions
2.1 2.2 Important safety instructions ......................... 7 For best performance .................................... 7
7. Answering Machine (KX-FT937 only)
Greeting
7.1 7.2 7.3 7.4 7.5 Recording your greeting message ...............28 Leaving a message for others or yourself ....28 Listening to recorded messages ..................28 Operating from a remote location.................30 Pager call .....................................................31
3. Preparation
Location of Controls
3.1 3.2 Location of Controls ...................................... 9 Overview ..................................................... 10 Adjusting volume ......................................... 11 Dialling mode............................................... 11 Date and time .............................................. 11 Your logo...................................................... 12 Your fax number .......................................... 13
Memo Message Incoming Messages Remote Operation
Finding the Controls Volume
3.3 3.4 3.5 3.6 3.7
Initial Programming
8. Programmable Features
Features Summary
8.1 8.2 8.3 8.4 Programming................................................32 Basic features ..............................................32 Advanced features .......................................33 Direct commands for programming features 35
4. Telephone
Making and Answering Calls
4.1 4.2 4.3 Phonebook .................................................. 14 One-touch dial feature ................................. 15 Recording a telephone conversation (KXFT937 only) ................................................. 16 Caller ID service .......................................... 16 Viewing and calling back using caller information................................................... 16 Editing a caller's telephone number before calling back.................................................. 17 Erasing caller information............................ 18 Storing caller information into the phonebook / one-touch dial.............................................. 18
9. Help
Error Messages
9.1 9.2 9.3 Error messages Reports ...........................38 Error messages Display ............................38 When a function does not work, check here 40
Recording
Troubleshooting
Caller ID
4.4 4.5 4.6 4.7 4.8
10.Maintenance
Jams
10.1 Recording paper jams..................................44 10.2 Document jams sending............................44
Cleaning
10.3 Document feeder / scanner glass cleaning ..45 10.4 Thermal head cleaning ................................45
5. Fax
Sending Faxes
5.1 5.2 5.3 5.4 Sending a fax manually ............................... 20 Documents you can send............................ 20 Sending a fax using the phonebook / one-touch dial............................................................... 21 Broadcast transmission ............................... 22
11.General Information
Printed Reports
11.1 Reference lists and reports ..........................46
Specifications
11.2 Specifications ...............................................47
User record
11.3 User record ..................................................48
2
Table of Contents
12.Index
12.1 Index........................................................... 49
3
1. Installation and Quick Start
1.1 Included accessories
Accessories 1 Installation and Quick Star t
1.3 Connections
Connections and Set up
1 Telephone line cord
2 Handset
Important: L The unit will not function when there is a power failure. To make calls in emergency situations, you should connect a telephone that can function during a power failure to the telephone line. 1 Paper stacker (KX-FT933/KX-FT937 only) L The paper stacker may not be shown in all illustrations in these operating instructions. 2 Power cord L Connect to the power outlet (220 V 240 V, 50/60 Hz). 3 Telephone line cord L Connect to [LINE] jack and a single telephone line jack. 4 [EXT] jack (KX-FT931/KX-FT933 only) L Remove the stopper if attached. 5 Handset cord 6 Extension telephone (not included)
3 Handset cord
4 Recording paper (10 metres long)
5 Paper stacker (KX-FT933/KX-FT937 only)
6 Operating instructions
1
Note: L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.
4
1.2 Accessory information
1.2.1 Available accessories
Standard thermal recording paper*1 (KX-A106): 216 mm × 30 m roll, with 25 mm core *1 Use only the included or specified recording paper. Using other recording paper may affect print quality and/or cause excessive wear to the thermal head.
5 2 3
6
Caution: L When you operate this product, the power outlet should be near the product and easily accessible. L Be sure to use the telephone line cord included in this unit. L Do not extend the telephone line cord. L Keep the unit away from walls as far as possible to prevent a recording paper jam. Note: L Before you can make calls, the dialling mode setting may need to be changed (page 11).
4
1. Installation and Quick Start
1.4 Recording paper
A Open the top cover by pressing the top cover release
button (1).
E Close the top cover securely by pushing down on
both sides.
1
B Install the recording paper.
Correct
F For KX-FT931:
Press {FAX/START}, then tear off the excess paper by pulling it towards you.
Incorrect
{FAX/START}
C Insert the leading edge of the paper into the opening
above the thermal head (1).
For KX-FT933/KX-FT937: Press {FAX/START} to cut the paper.
1
{FAX/START}
Note: L If the paper is secured with glue or tape, cut approximately 15 cm from the beginning of the roll before installing it. L When the power cord is connected, a message is printed each time the top cover is opened then closed. If the recording paper is installed upside down, the message will not be printed. Install the paper correctly. L For accessory information, see page 4.
D Pull the paper out of the unit.
1.5 Fax sending / Copying
Quick Start
A Open the document feeder tray.
L Make sure that there is no slack in the paper roll.
5
1. Installation and Quick Start B Adjust the document guides (1), and insert the
document FACE DOWN.
1
1.7 Answering machine (KXFT937 only)
1.7.1 Recording your own greeting message
{STOP} {RECORD}
C To send a fax:
Dial the fax number and press {FAX/START}. To make a copy: Press {COPY}.
{MIC} {SET}
A Press {RECORD} 2 times. B Press {SET}. C Speak clearly about 20 cm away from {MIC}, for up
to 16 seconds.
D To stop recording, press {STOP}.
L For further details, see page 28.
1.7.2 Listening to recorded messages
The display will show the total number of recorded messages.
{COPY} {FAX/START}
L For further details to send a fax, see page 20. For further details to make a copy, see page 27.
1.6 Fax receiving
A Lift the handset to answer the call. B To receive a fax document, press {FAX/START}.
{PLAYBACK}
When the {AUTO ANSWER} indicator flashes:
{FAX/START}
L For further details, see page 24. L You can select how you want the unit to receive calls according to your needs (page 23).
Press {PLAYBACK}. New messages will be played. When the {AUTO ANSWER} indicator is ON: Press {PLAYBACK}. All messages will be played. L For further details, see page 28.
6
2. Important Information
Important safety instructions 2 Important Information
2.1 Important safety instructions
When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. 4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc. 5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls. 6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided. 7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company. 8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug. 9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord. 10. Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock. 11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit. 12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used. 13. Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. When the power cord is damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or water. D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre. E. If the unit has been dropped or physically damaged. F. If the unit exhibits a distinct change in performance. 14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the vicinity of the leak. SAVE THESE INSTRUCTIONS CAUTION: Installation L Never install telephone wiring during a lightning storm. L Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. L Use caution when installing or modifying telephone lines. L Do not touch the plug with wet hands. WARNING: L To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture. L Unplug this unit from power outlets if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre.
2.2 For best performance
Environment L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit. L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 5 °C or greater than 35 °C. Damp basements should also be avoided. Connection L If any other device is connected on the same line, this unit may disturb the network condition of the device. L If you use the unit with a computer and your internet provider instructs you to install a filter (1), please connect the telephone line cord as follows.
1
7
2. Important Information
Speakerphone operation (KX-FT937 only) L Use the speakerphone in a quiet room. Routine care L Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder.
8
3. Preparation
3 Preparation
3.1 Location of Controls
KX-FT931 KX-FT933
A B C D I J
1 6 2 7 3 8
4 9 5 10
K L
N
O
Q S T
U
V W
KX-FT937
A B C E FG H I J
1 6 2 7 3 8
4 9 5 10
K L M N
P
R S T
U
V W
9
3. Preparation A {CALLER ID}
L To use Caller ID features (page 16, 17, 18).
S {BROADCAST}
L To transmit a document to multiple parties (page 22).
B {STOP}
L To stop an operation or programming session. L To erase a character/number (page 13). Press and hold to erase all characters/numbers.
T Navigator/{VOLUME}{PHONEBOOK}
L To search for a stored item (page 14, 21). L To select features or feature settings during programming (page 32). L To adjust volume (page 11). L To open a phonebook.
C {FLASH}
L To access special telephone services or for transferring extension calls.
D {REDIAL} (KX-FT931/KX-FT933 only)
L To redial the last number dialled. If the line is busy when you make a phone call using the {MONITOR} (KX-FT931/KX-FT933) button, the unit will automatically redial the number up to 5 times.
U {SET}
L To store a setting during programming.
V {MENU}
L To initiate or exit programming.
W {LOWER}
L To select stations 6-10 for the one-touch dial feature (page 15, 18, 21).
Finding the Controls
E {REDIAL/PAUSE} (KX-FT937 only)
L To redial the last number dialled. If the line is busy when you make a phone call using the {SPPHONE} (KX-FT937) button, the unit will automatically redial the number up to 5 times. L To insert a pause during dialling.
3.2 Overview
1 2 3 4
F {RECORD} (KX-FT937 only)
L To record your greeting message (page 28). L To record a telephone conversation (page 16).
G {ERASE} (KX-FT937 only)
L To erase messages (page 29). L To erase a stored item (page 15).
H {PLAYBACK} (KX-FT937 only)
L To play messages (page 28).
I {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page 23, 24, 25).
J Station keys
L To use one-touch dial feature (page 15).
5 6
* The pictured model is KX-FT937.
7
8
K {FAX/START}
L To start sending or receiving a fax.
L {COPY}
L To copy a document (page 27).
M {MIC} (KX-FT937 only)
L The built-in microphone.
N {TONE}
L To change from pulse to tone temporarily during dialling when your line has rotary pulse services.
O {PAUSE} (KX-FT931/KX-FT933 only)
L To insert a pause during dialling.
1 Speaker 2 Document guides 3 Paper stacker (KX-FT933/KX-FT937 only) L The paper stacker may not be shown in all illustrations in these operating instructions. 4 Document feeder tray 5 Top cover 6 Document exit 7 Document entrance 8 Top cover release button
P {MUTE} (KX-FT937 only)
L To mute your voice to the other party during a conversation. Press this button again to resume the conversation.
Q {MONITOR} (KX-FT931/KX-FT933 only)
L To initiate dialling without lifting the handset.
R {SP-PHONE} (KX-FT937 only)
L For speakerphone operation (page 8, 15).
10
3. Preparation
Volume
1 Press {MENU}.
SYSTEM SETUP PRESS [( )]
3.3 Adjusting volume
2 Press {<} or {>} repeatedly to display the following.
DIALLING MODE =TONE [±]
3 Press {A} or {B} repeatedly to display the desired
setting.
4 Press {SET}.
L The next feature will be displayed.
{SET}
{A}{B}
5 Press {MENU}.
Ringer volume While the unit is idle, press {A} or {B}. L If any documents are in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance. To turn the ringer OFF 1. Press {B} repeatedly to display "RINGER OFF= OK?". 2. Press {SET}. L When a call is received, the unit will not ring and will display "INCOMING CALL". L To turn the ringer back ON, press {A}. Ringer type L You can select the ringer types from one of 3 types for outside calls (feature #17 on page 33). Handset receiver volume While using the handset, press {A} or {B}. Speaker volume While using the monitor/speakerphone, press {A} or {B}. Answering machine volume (KX-FT937 only) While listening to messages, press {A} or {B}.
Initial Programming
3.5 Date and time
You must set the date and time. L The other party's fax machine will print the date and time on each page you send according to your unit's date and time setting. L The accuracy of the clock is approximately ±60 seconds a month. L If a power failure occurs, the date and time setting may be lost. If the correct date and time is not displayed after the power has been restored, set the date and time again.
{<}{>} {SET}
{MENU}
1 Press {MENU}.
SYSTEM SETUP PRESS [( )]
3.4 Dialling mode
If you cannot dial (page 20), change this setting depending on your telephone line service. For tone dial service, select "TONE" (default). For rotary pulse dial service, select "PULSE".
2 Press {<} or {>} repeatedly to display the following.
SET DATE & TIME PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display. M:|1/D:01/Y:06 0 TIME: 12:00AM
4 Enter the current month/date/year by selecting 2
digits for each. Example: August 10, 2006 Press {0}{8} {1}{0} {0}{6}.
{A}{B}{<}{>}
{SET} {MENU}
M:08/D:10/Y:06 TIME: |2:00AM 1
11
3. Preparation 5 Enter the current hour/minute by selecting 2 digits for
each. Press {*} repeatedly to select "AM", "PM", or 24-hour time entry. L When neither "AM" nor "PM" are displayed, 24hour time entry is selected. Example: 15:20 (24-hour time entry) Press {1}{5} {2}{0}. M:|8/D:10/Y:06 0 TIME: 15:20 {2} To select characters with the dial keypad Keypad {1} Characters Space @ A a {3} D d {4} To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction. {5} G g J j , B b E e H h K k N n Q q U u C c F f I i L l O o R r V v Y y # . 2 2 3 3 4 4 5 5 6 6 S s 8 8 Z z 0 9 9 7 7 & / ' 1 ( )
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU}.
3.6 Your logo
Your logo will be printed on the top of each page sent from your unit. The logo can be your name or the name of your company.
{6}
M m
{7}
P p
{FLASH}
{8}
T t
{9}
W X w x
{0} {*} {FLASH}
Space
To change uppercase or lowercase letter. To enter a hyphen. To delete a digit.
{STOP}
{SET} {A}{B}{<}{>} {MENU}
SYSTEM SETUP PRESS [( )]
{STOP}
1 Press {MENU}.
Note: L To enter another character that is located on the same dial key, press {>} to move the cursor to the next space. To enter your logo Example: "BILL" 1. Press {2} 2 times. LOGO=| B 2. Press {4} 3 times. LOGO=B| I 3. Press {5} 3 times. LOGO=BI| L
2 Press {<} or {>} repeatedly to display the following.
YOUR LOGO PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display. LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}. 12
3. Preparation
4. Press {>} to move the cursor to the next space and press {5} 3 times. LOGO=BIL| L
3.7 Your fax number
Your fax number will be printed on the top of each page sent from your unit.
To change uppercase or lowercase letters Pressing the {*} button will change to uppercase or lowercase letters alternately. 1. Press {2} 2 times. LOGO=| B 2. Press {4} 3 times. LOGO=B| I 3. Press {*}. LOGO=B| i 4. Press {5} 3 times. LOGO=Bi| l
{FLASH}
{STOP}
{SET} {<}{>} {MENU}
SYSTEM SETUP PRESS [( )]
1 Press {MENU}.
To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect character. 2. Press {STOP}. L To erase all characters, press and hold {STOP}. 3. Enter the correct character. To select characters using {A} or {B} Instead of pressing the dial keys, you can select characters using {A} or {B}. 1. Press {B} repeatedly to display the desired character. Characters will be displayed in the following order: 1 Uppercase letters 2 Number 3 Symbol 4 Lowercase letters L If you press {A}, the order will be reversed. 2. Press {>} to insert the character. 3. Return to step 1 to enter the next character.
2 Press {<} or {>} repeatedly to display the following.
YOUR FAX NO. PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display. NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}.
Note: L The {*} button enters a "+" and the {#} button enters a space. Example: +234 5678 Press {*}{2}{3}{4}{#}{5}{6}{7}{8}. L To enter a hyphen in a telephone number, press {FLASH}. To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect number. 2. Press {STOP}. L To erase all numbers, press and hold {STOP}. 3. Enter the correct number.
13
4. Telephone
Making and 4 Telephone Answering Calls
2 Press {A} or {B} repeatedly to display the desired
item.
4.1 Phonebook
The phonebook allows you to make calls without having to dial manually. You can store 100 names and telephone numbers to the phonebook. L You can also send faxes using the phonebook (page 21).
3 Lift the handset or press {MONITOR} (KXFT931/KX-FT933)/{SP-PHONE} (KX-FT937). L The unit will start dialling automatically. To search for a name by initial Example: "LISA" 1. Press {>}. 2. Press {A} or {B} to enter the phonebook. 3. Press {5} repeatedly to display any name with the initial "L" (see the character table, page 12). L To search for symbols (not letters or numbers), press {1}. 4. Press {B} repeatedly to display "LISA". L To stop the search, press {STOP}. L To dial the displayed party, lift the handset or press {MONITOR} (KX-FT931/KX-FT933)/{SPPHONE} (KX-FT937).
{STOP}
{A}{B}{<}{>} {SET} {MENU}
{MONITOR} (KX-FT931/KX-FT933) {SP-PHONE} (KX-FT937)
4.1.1 Storing phonebook items 1 Press {MENU} repeatedly to display "PHONEBOOK
SET".
4.1.3 Editing a stored item 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired
item.
2 Press {>}.
L The display shows the number of available items in the phonebook briefly.
3 Press {MENU}. 4 Press {*}.
L If you do not need to edit the name, skip to step 6.
3 Enter the name, up to 16 characters (see page 12 for
instructions).
4 Press {SET}. 5 Enter the telephone number, up to 24 digits. 6 Press {SET}.
L To program other items, repeat steps 3 to 6.
5 Edit the name. For further details, see the storing
procedure on page 14.
6 Press {SET}.
L If you do not need to edit the telephone number, skip to step 8.
7 Press {MENU}.
Helpful hints: L You can confirm the stored items by printing the telephone number list (page 46). To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect character/number. 2. Press {STOP}. L To erase all characters/numbers, press and hold {STOP}. 3. Enter the correct character/number.
7 Edit the telephone number. For further details, see
the storing procedure on page 14.
8 Press {SET}. 4.1.4 Erasing a stored item 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {MENU}. 4 Press {#}.
L To cancel erasing, press {STOP}.
4.1.2 Making a phone call using the phonebook
Before using this feature, store the desired names and telephone numbers in the phonebook (page 14).
5 Press {SET}.
Another method to erase a stored item (KX-FT937 only) 1. Press {>}. 2. Press {A} or {B} repeatedly to display the desired item.
1 Press {>}.
14
4. Telephone
3. Press {ERASE}. L To cancel erasing, press {STOP}. 4. Press {SET}.
4.2.2 Making phone calls using the onetouch dial
Before using this feature, store the desired names and telephone numbers for the one-touch dial feature (page 15).
4.2 One-touch dial feature
For rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (10 items). L You can also send faxes using the one-touch dial feature (page 21).
1 Lift the handset or press {MONITOR} (KXFT931/KX-FT933)/{SP-PHONE} (KX-FT937).
2 Select the desired station key.
For stations 15: Press the desired station key. For stations 610: Press {LOWER}, then press the desired station key. L The unit will start dialling automatically.
Station keys
{LOWER}
4.2.3 Editing a stored item 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired
{STOP} {A}{B}{<}{>} {SET}
item.
{MONITOR} (KX-FT931/KX-FT933) {MENU} {SP-PHONE} (KX-FT937)
3 Press {MENU}. 4 Press {*}.
L If you do not need to edit the name, skip to step 6.
4.2.1 Storing one-touch dial items 1 Press {MENU} repeatedly to display "PHONEBOOK
SET".
5 Edit the name. For further details, see the storing
procedure on page 15.
2 Select the desired station key.
For stations 15: Press one of the station keys. For stations 610: Press {LOWER}, then press one of the station keys.
6 Press {SET}.
L If you do not need to edit the telephone number, skip to step 8.
7 Edit the telephone number. For further details, see
the storing procedure on page 15.
8 Press {SET}. 4.2.4 Erasing a stored item 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Enter the name, up to 16 characters (see page 12 for
instructions).
4 Press {SET}. 5 Enter the telephone number, up to 24 digits. 6 Press {SET}.
L To program other items, repeat steps 2 to 6.
7 Press {STOP}.
To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect character/number. 2. Press {STOP}. L To erase all characters/numbers, press and hold {STOP}. 3. Enter the correct character/number.
3 Press {MENU}. 4 Press {#}.
L To cancel erasing, press {STOP}.
5 Press {SET}.
Another method to erase a stored item (KX-FT937 only) 1. Press {>}. 2. Press {A} or {B} repeatedly to display the desired item. 3. Press {ERASE}. L To cancel erasing, press {STOP}. 4. Press {SET}.
15
4. Telephone
Recording
4.3 Recording a telephone conversation (KX-FT937 only)
You can record a telephone conversation. Recorded conversations are treated as new messages. To listen to the recorded conversation, see page 28.
4.4.1 How Caller ID is displayed
When an outside call is received, the calling party's telephone number or name will be displayed. You then have the option of whether or not to answer the call. The unit will automatically store caller information (telephone number, name, date and time of the call) of the last 30 different callers. Caller information is stored by the most recent to the oldest call. When the 31st call is received, the oldest call is deleted. Caller information can be viewed on the display one item at a time (page 16) or confirmed by printing the Caller ID list (page 46). Note: L Caller information can be displayed up to 16 digits/characters. L When caller information is received and it matches a telephone number stored in the unit's phonebook, the stored name will be displayed. L If the unit is connected to a PBX (Private Branch Exchange) system, caller information may not be received properly. Consult your PBX supplier. L If the unit cannot receive caller information, the following will be displayed: "OUT OF AREA": The caller dialled from an area which does not provide Caller ID service. "PRIVATE CALLER": The caller requested not to send caller information. "LONG DISTANCE": The caller made a long distance call. To confirm caller information by printing the Caller ID list To print manually, see page 46. To print automatically after every 30 new calls, activate feature #26 (page 34).
{RECORD}
{STOP}
1 Press {RECORD} during a conversation. 2 To stop recording, press {STOP}.
Note: L You can also record a speakerphone telephone conversation. L There may be legal restrictions on recording two-way telephone conversations. Inform the other party that the conversation is being recorded.
Caller ID
4.4 Caller ID service
This unit is compatible with Caller ID service offered by your local telephone company. To use this feature, you must subscribe to Caller ID service. Important: L This unit is designed in accordance with the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features. L This unit will only display the caller's telephone number and name. L This unit will not support future additional telephone services. L Depending on the service of the local telephone company, the date/time of the call or the caller's name may not be displayed. Make sure the following ring setting is set to 2 or more rings beforehand. For KX-FT931/KX-FT933: FAX ring setting (feature #06 on page 32) and TEL/FAX ring setting (feature #78 on page 35) For KX-FT937: FAX ring setting (feature #06 on page 32), TAM/FAX ring setting (feature #06 on page 33) and TEL/FAX ring setting (feature #78 on page 35)
4.5 Viewing and calling back using caller information
You can easily view caller information and call back. Important: L Calling back will not be possible in the following cases: The telephone number includes data other than numbers (i.e., * or #). The caller information does not include a telephone number. L If the area code of the received telephone number is the same as yours, the area code may need to be deleted before calling back. This may only apply to some areas. To edit the number, see page 17.
16
4. Telephone
The display will show the number of new calls in standby mode. Example: 10 NEW CALLS 10:59AM
4.6 Editing a caller's telephone number before calling back
{CALLER ID}
{CALLER ID}
{FAX/START} {STOP}
{A}{B}
{FAX/START} {STOP}
{A}{B}{<}{>}
{MONITOR} (KX-FT931/KX-FT933) {SP-PHONE} (KX-FT937)
{MONITOR} (KX-FT931/KX-FT933) {SP-PHONE} (KX-FT937)
1 Press {CALLER ID}. 2 Press {B} to search from the recently received caller
information. L If you press {A}, the display order will be reversed.
1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {CALLER ID} to display the telephone
number.
3 Lift the handset or press {MONITOR} (KXFT931/KX-FT933)/{SP-PHONE} (KX-FT937) to return the call. L The unit will start dialling automatically. L To send a fax, insert the document FACE DOWN and press {FAX/START}. To change the way caller information is displayed Press {CALLER ID} repeatedly after the caller information is displayed. Example: SAM LEE Jul.20 11:20AM ,
4 To insert a number in front of the telephone number,
press the desired dial key ({0} to {9}). L You can also initiate the editing mode by pressing {*}.
5 Lift the handset or press {MONITOR} (KXFT931/KX-FT933)/{SP-PHONE} (KX-FT937) to call back the edited number. L The unit will start dialling automatically. L To send a fax, insert the document FACE DOWN and press {FAX/START}. Note: L The edited telephone number will not be saved as caller information. To store it into the phonebook, see page 18. To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect number. 2. Press {STOP} to delete the number. 3. Enter the correct number. To delete a number Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}. To insert a number 1. Press {<} or {>} to move the cursor to the position to the right of where you want to insert the number. 2. Enter the number.
b
1345678901 Jul.20 11:20AM , L A Q on the display means the item has already been viewed or answered. Display while viewing L When the unit could not receive a name, the display will show "NO NAME RCVD". L When no calls have been received, the display will show "MEMORY EMPTY". To stop viewing Press {STOP}.
17
4. Telephone
4.7 Erasing caller information
{CALLER ID}
4.8 Storing caller information into the phonebook / one-touch dial
Important: L This feature is not available if the caller information does not include a telephone number.
4.8.1 Into the phonebook
{CALLER ID} {STOP} {MENU} {A}{B}{<} {SET}
Erasing all caller information 1. Press {MENU} repeatedly to display "CALLER SETUP". 2. Press {SET}. L "CALL LIST ERASE" will be displayed. 3. Press {SET}. L To cancel erasing, press {STOP} 3 times. 4. Press {SET}. 5. Press {STOP}. Erasing specific caller information 1. Press {CALLER ID}. 2. Press {A} or {B} repeatedly to display the desired item. 3. Press {<}. L To cancel erasing, press {STOP} 2 times. 4. Press {SET}. L To erase other items, repeat steps 2 to 4. 5. Press {STOP}. Another method to erase all caller information (KXFT937 only) 1. Press {CALLER ID}. 2. Press {ERASE}. 3. Press {SET}. L To cancel erasing, press {STOP}. Another method to erase a specific caller information (KX-FT937 only) 1. Press {CALLER ID}. 2. Press {A} or {B} repeatedly to display the desired item. 3. Press {ERASE}. L To erase other items repeat steps 2 to 3. 4. Press {STOP}.
{A}{B}{>} {MENU} {SET}
1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {MENU}. 4 Press {>}.
L If you do not need to edit the name, skip to step 6.
5 If a name is required, enter up to 16 characters for
the name (page 12).
6 Press {SET}.
L If the number requires editing, see page 17.
7 Press {SET}.
Note: L You can confirm the stored items in the phonebook by printing the telephone number list (page 46). L To edit a name, see page 14.
4.8.2 Into the one-touch dial
{CALLER ID} Station keys {LOWER}
{SET} {A}{B} {MENU}
18
4. Telephone 1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {MENU}. 4 Select a station key.
For stations 15: Press the desired station key. For stations 610: Press {LOWER}, then press the desired station key. L If you do not need to edit the name, skip to step 6.
5 If a name is required, enter up to 16 characters for
the name (page 12).
6 Press {SET}.
L If the number requires editing, see page 17.
7 Press {SET}.
Note: L You can confirm the stored items in the one-touch dial by printing the telephone number list (page 46). L To edit a name, see page 14.
19
5. Fax
Sending Faxes 5 Fax
5.1 Sending a fax manually
2 {STOP} 1
"PHOTO": For documents containing photographs, shaded drawings, etc.
L Using the "FINE", "SUPER FINE" and "PHOTO" settings will increase transmission time. L If the resolution setting is changed during feeding, it will be effective from the next page. To redial the last number 1. Press {REDIAL} (KX-FT931/KXFT933)/{REDIAL/PAUSE} (KX-FT937). 2. Press {FAX/START}. L If the line is busy, the unit will automatically redial the number up to 5 times. L To cancel redialling, press {STOP}.
{FAX/START} {MONITOR} (KX-FT931/KX-FT933) {SP-PHONE} (KX-FT937)
{A}{B}
{REDIAL}(KX-FT931/KX-FT933) {REDIAL/PAUSE} (KX-FT937)
To send more than 10 pages at a time Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) on top of the previously inserted pages before the last page feeds into the unit. To predial a fax number You can dial the fax number first before inserting the document. This is convenient if you need to refer to the document for the other party's fax number. 1. Enter the fax number. 2. Insert the document. 3. Press {FAX/START}. To stop transmission Press {STOP}. Printing a sending report A sending report provides you with a printed record of transmission results. To print sending reports, make sure feature #04 is activated (page 32). For an explanation of error messages, see page 38. Printing a journal report A journal report provides you with a printed record of the 30 most recent faxes. To print manually, see page 46. To print automatically after every 30 new fax transmissions and receptions, make sure feature #22 is activated (page 33). For an explanation of error messages, see page 38.
1 Open the document feeder tray (1), then adjust the
width of the document guides (2) to fit the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the document. L If the document guides are not adjusted to fit the document, re-adjust them.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution.
4 Lift the handset or press {MONITOR} (KXFT931/KX-FT933)/{SP-PHONE} (KX-FT937).
5 Dial the fax number. 6 When a fax tone is heard:
Press {FAX/START}. When the other party answers your call: Ask them to press their start button. When the fax tone is heard, press {FAX/START}. If you pressed {MONITOR} in step 4, lift the handset before speaking. Note: L After pressing {FAX/START}, you can replace the handset. To select the resolution Select the desired resolution according to the type of document. "STANDARD": For printed or typewritten documents with normal-sized characters. "FINE": For documents with small print. "SUPER FINE": For documents with very small print. This setting is effective only when the other party has a compatible fax machine.
5.2 Documents you can send
Minimum document size
128 mm
20
128 mm
5. Fax
Maximum document size
600 mm
5.3 Sending a fax using the phonebook / one-touch dial
Before using this feature, store the desired names and telephone numbers into the phonebook (page 14) or one-touch dial (page 15).
2 216 mm
Effective scanning area L Shaded area will be scanned.
1
{STOP}
2 mm {FAX/START} {LOWER} 2 mm 4 mm 208 mm 216 mm
Document weight L Single sheet: 45 g/m2 to 90 g/m2 L Multiple sheets: 60 g/m2 to 80 g/m2 Note: L Remove clips, staples or other fasteners. L Do not send or copy documents that are on the following types of paper: (Make a copy of the document using another copier and send the copy.) Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled, creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side, such as newsprint. L Check that ink, paste or correction fluid has dried completely. L To send a document with a width of less than 210 mm, we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document.
4 mm
{A}{B}{>} Station keys
1 Open the document feeder tray (1), then adjust the
width of the document guides (2) to fit the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the document. L If the document guides are not adjusted to fit the document, re-adjust them.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 20).
4 Enter the fax number.
Using one-touch dial: For stations 15 Press the desired station key. For stations 610 Press {LOWER}, then press the desired station key. Using phonebook: Press {>}, then {A} or {B} repeatedly to display the desired item and press {FAX/START}. Fax auto redial If the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times. L To cancel redialling, press {STOP}. If your unit does not send a fax L Confirm that you have entered the number correctly, and that the number is a fax number. L Confirm that the other party's fax machine is answering by turning ON the connecting tone feature (feature #76 on page 35).
21
5. Fax 3 Press {MENU}. 4 Press {*}. 5 Press {A} or {B} repeatedly to display the desired
item you want to add.
5.4 Broadcast transmission
By storing phonebook items (page 14) or one-touch dial (page 15) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re-use. L Both phonebook items and one-touch dial can be stored into the broadcast memory.
6 Press {SET}.
L To add other items, repeat steps 5 and 6 (up to 20 items).
7 Press {STOP}. 5.4.3 Erasing a stored item from the broadcast memory 1 Press {>}. 2 Press {A} or {B} repeatedly to display
"".
Station keys {LOWER}
3 Press {MENU}. 4 Press {#}. 5 Press {A} or {B} repeatedly to display the desired
{STOP} {BROADCAST} {SET} {A}{B} {MENU} {FAX/START}
item you want to erase. L To cancel erasing, press {STOP}.
5.4.1 Programming items into the broadcast memory 1 Press {MENU} repeatedly to display "BROADCAST". 2 Press {SET}. 3 Program items.
Using stations 15: Press the desired station key. Using stations 610: Press {LOWER}, then press the desired station key. Using phonebook: Press {A} or {B} repeatedly to display the desired item and press {SET}. L To program other items, repeat this step (up to 20 items). L If you program the wrong item, press {STOP} to erase the item.
6 Press {SET}. 7 Press {SET}.
L To erase other items, repeat steps 5 to 7.
8 Press {STOP}. 5.4.4 Sending the same document to preprogrammed parties 1 Insert the document FACE DOWN. 2 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 20).
3 Press {BROADCAST}.
L The document will be fed into the unit and scanned into memory. The unit will then send the data to each party, calling each number sequentially. L After transmission, the stored document will be erased from memory automatically, and the unit will automatically print a report (Broadcast sending report). Note: L If you select "FINE", "SUPER FINE" or "PHOTO" resolution, the number of pages that the unit can send will decrease. L If the document exceeds the memory capacity, sending will be cancelled. L If a party is busy or does not answer, it will be skipped and redialled later up to 5 times. To send the same document to a one-time group of parties You can also select a one-time group of parties to send the same document to. After transmission, this group will be deleted.
4 Press {SET}. 5 Press {STOP}.
Note: L Confirm the stored items by printing a broadcast programming list (page 46).
5.4.2 Adding a new item into the broadcast memory
After initial programming, you can add new items (up to a combined total of 20).
1 Press {>}. 2 Press {A} or {B} repeatedly to display
"".
22
5. Fax
1. Insert the document. 2. Press {>}. 3. Press {A} or {B} repeatedly to display "". 4. Press {SET} to start programming the parties you want to send the document to. 5. Program items. Using stations 15: Press the desired station key. Using stations 610: Press {LOWER}, then press the desired station key. Using phonebook: Press {A} or {B} repeatedly to display the desired item and press {SET}. L To program other items, repeat this step (up to 20 items). L If you program the wrong item, press {STOP} to erase the item. 6. Press {FAX/START} to start transmission to the programmed parties. To cancel broadcast transmission 1. Press {STOP} repeatedly until "SEND CANCELLED?" is displayed. 2. Press {SET}. Note: L You can confirm the cancelled recipients on the Broadcast reports that will be printed after the cancellation is completed.
Receiving Faxes
L The {AUTO ANSWER} indicator turns ON.
{FAX/START}
Note: L Make sure feature #77 is set to "TAM/FAX" beforehand (page 35). L Do not connect an answering machine to the same telephone line. If connected, set the automatic answer feature to OFF by pressing {AUTO ANSWER} repeatedly. How phone calls and faxes are received If the call is a phone call, the fax machine will record the caller's message automatically. If a fax calling tone is detected, the fax machine will receive the fax automatically.
5.5.2 Use only as a fax (FAX ONLY mode)
Your situation You have a separate telephone line just for faxes. Setup Set the fax machine to FAX ONLY mode (page 26) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns ON.
5.5 Selecting the way to use your fax machine
Depending on your situation, select the way you prefer to use your fax machine. Use as a telephone answering machine and/or fax (TAM/FAX mode) (KX-FT937 only) Use only as a fax (FAX ONLY mode) Use mostly as a telephone (TEL mode) Use as a telephone and/or fax (TEL/FAX mode)
How faxes are received All incoming calls will be answered as faxes.
5.5.1 Use as a telephone answering machine and/or fax (TAM/FAX mode) (KXFT937 only)
Your situation You want to answer phone calls using the telephone answering machine and receive faxes automatically. Setup Set the fax machine to TAM/FAX mode (page 25) by pressing {AUTO ANSWER} repeatedly.
5.5.3 Use mostly as a telephone (TEL mode)
Your situation You want to answer calls by yourself. If a fax call is received, you must receive the fax manually. Setup Set the fax machine to TEL mode (page 24) by pressing {AUTO ANSWER} repeatedly.
23
5. Fax
L The {AUTO ANSWER} indicator turns OFF. L The {AUTO ANSWER} indicator turns OFF.
How to receive phone calls and faxes You have to answer all calls manually. To receive a fax, press {FAX/START}.
5.5.4 Use as a telephone and/or fax (TEL/FAX mode)
Your situation You want to answer phone calls yourself and receive faxes automatically without rings. Setup Set the fax machine to TEL/FAX mode (page 25) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns OFF.
{STOP} {FAX/START}
How to receive phone calls and faxes 1. Lift the handset to answer the call. 2. When: document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {FAX/START}. CONNECTING..... L The unit will start fax reception. 3. Replace the handset. Note: L If you do not answer the call within 10 rings: For KX-FT931/KX-FT933: The unit will temporarily switch to fax reception. The other party can then send a fax. For KX-FT937: The unit will temporarily activate the answering device. The greeting message will then be played and the other party can then send a fax. How to receive phone calls and faxes with an extension telephone If you have another telephone connected to the same line (extension telephone), you can use the extension telephone to receive faxes. 1. When the extension telephone rings, lift the handset of the extension telephone. 2. When: document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {*}{#}{9} (default fax activation code) firmly. L The fax machine will start fax reception. 3. Replace the handset.
Note: L Make sure feature #73 is set to "TEL/FAX" beforehand (page 35). How phone calls and faxes are received If the call is a phone call, the fax machine will ring. If a fax calling tone is detected, the fax machine will receive the fax automatically without ringing.
5.6 Receiving a fax manually Auto answer OFF
5.6.1 Activating TEL mode
Set the fax machine to TEL mode by pressing {AUTO ANSWER} repeatedly to display the following. TEL MODE
24
5. Fax
Note: L To receive fax documents using the extension telephone, make sure remote fax activation is turned ON beforehand (feature #41 on page 34). The default setting is ON. To stop receiving Press {STOP}. B If you do not answer the call, the unit will activate the fax function. L Some fax machines do not generate fax calling tones when sending faxes, therefore the unit will try to receive a fax even if no fax calling tone is detected. Note: L If you answer a call with the extension telephone, the fax machine may activate the fax function depending on the type of an extension telephone. Press {STOP} on the fax machine to talk with the calling party.
5.6.2 Activating TEL/FAX mode 1 Make sure feature #73 is set to "TEL/FAX"
beforehand (page 35).
2 Press {AUTO ANSWER} repeatedly to display the
following. TEL/FAX MODE L The {AUTO ANSWER} indicator turns OFF.
5.7 Receiving a fax automatically Auto answer ON
5.7.1 Activating TAM/FAX mode (KX-FT937 only) 1 Make sure feature #77 is set to "TAM/FAX"
beforehand (page 35).
3 The ringer volume setting should be ON (page 11).
2 Press {AUTO ANSWER} repeatedly to display the
following. TAM/FAX MODE L The {AUTO ANSWER} indicator turns ON. L The unit will play the pre-recorded greeting message. You can record your own greeting message (page 28). L The remaining time for recording incoming messages will be displayed.
{FAX/START}
How phone calls and faxes are received 1. "INCOMING CALL" will be displayed but the unit will not ring. 2. The unit will wait for the duration of 2 rings before answering the call. L The number of rings is determined by the "TEL/FAX delayed ring setting" (feature #78 on page 35). L During this time, an extension telephone (if connected to the same line) will ring. 3. The unit will answer the call and try to detect a fax calling tone. When a fax calling tone is detected The unit receives the fax automatically without ringing. When a fax calling tone is not detected A The unit will ring. You may answer the call. L Callers will hear a ring back tone different from the one generated by the telephone company. L An extension telephone (if connected to the same line) will not ring at this time. Note: L The maximum recording time for incoming message can be changed (feature #10 on page 33). When the unit answers the incoming call, the greeting message will be heard through the speaker. If this feature is not required, turn OFF feature #67 (page 35). L If the unit announces the memory is full, erase unnecessary messages (page 29).
25
5. Fax
How phone calls and faxes are received When receiving calls, the unit works as an answering machine and/or fax. L If the call is a phone call, the unit will record the caller's message automatically. L If a fax calling tone is detected, the unit will receive the fax automatically. Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your unit. L The answering machine will answer the call. 2. The caller can leave a message after the greeting message. 3. The caller presses {*}{9}. L The unit will activate the fax function. 4. The caller presses the start button to send a fax. Ring setting in TAM/FAX mode You can change the number of rings before the unit answers calls. You can choose from "2" (default), "3", "4", "5", "6", "7" and "AUTO". This setting can be changed by feature #06 on page 33. "AUTO": The unit answers after 2 or 3 rings when new messages have been recorded, and after 5 or 6 rings when there are no new messages. If you call your unit from outside to listen to new messages (page 30), you will know that there are no messages when the unit rings for the 4th time. You can then hang up without being charged for the call. How faxes are received When receiving calls, the unit will automatically answer all calls and only receive fax documents. Note: L The number of rings before a call is answered in FAX ONLY mode can be changed (feature #06 on page 32).
5.8 Receive polling
This feature allows you to retrieve a document by calling an available polling service. Therefore you pay for the call. Make sure that no documents are fed into your unit.
Station keys {LOWER}
{FAX/START}
{SET} {A}{B} {MENU}
1 Press {MENU} repeatedly to display "POLLING". 2 Press {SET}. 3 Dial the fax number.
Using dial keys ({0} to {9}, {*} or {#}): Enter the fax number. Using one-touch dial: For stations 15 Press the desired station key. For stations 610 Press {LOWER}, then press the desired station key. Using phonebook: Press {A} or {B} repeatedly to display the desired item.
5.7.2 Activating FAX ONLY mode 1 Make sure feature #77 is set to "FAX ONLY"
beforehand (page 35) (KX-FT937 only).
2 Press {AUTO ANSWER} repeatedly to display the
following. FAX ONLY MODE L The {AUTO ANSWER} indicator turns ON.
4 Press {FAX/START}.
L The unit will start fax reception.
26
6. Copy
Copying 6 Copy
6.1 Making a copy
2 {STOP} 1
{COPY} {A}{B}
1 Open the document feeder tray (1), then adjust the
width of the document guides (2) to fit the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the document. L If the document guides are not adjusted to fit the document, re-adjust them.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution.
4 Press {COPY}.
L The unit will start copying. Note: L When you copy a multiple-page document which is longer than A4 size paper (approx. 300 mm), we recommend you insert one page at a time. L Any document which can be sent as a fax can also be copied (page 20). L The copied recording paper comes out somewhat longer than the document size. To select the resolution Select the desired resolution according to the type of document. "FINE": For printed or typewritten documents with small print. "SUPER FINE": For documents with very small print. "PHOTO": For documents containing photographs, shaded drawings, etc. L If you select "STANDARD", copying will be done using "FINE" mode. To stop copying Press {STOP}.
27
7. Answering Machine (KX-FT937 only)
Greeting 7 Answering Machine (KX-FT937 only)
7.1 Recording your greeting message
You can record your own greeting message for TAM/FAX mode, for a maximum of 16 (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.
2 Press {ERASE} 2 times. 3 Press {SET}.
L To cancel erasing, press {STOP}.
4 Press {SET}.
Note: L If you erase your TAM/FAX greeting message, the pre-recorded greeting message will be played when a call is received.
Memo Message
{AUTO ANSWER} {STOP} {RECORD} {ERASE}
7.2 Leaving a message for others or yourself
To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.
{STOP} {RECORD} {MIC}
beforehand.
{SET}
1 Set feature #77 to "TAM/FAX" (page 35) 2 Press {RECORD} 2 times. 3 Press {SET}.
L A long beep will sound.
4 Speak clearly about 20 cm away from {MIC}.
L The display will show the remaining recording time.
{MIC}
{SET}
1 Press {RECORD}. 2 Press {SET}.
L A long beep will sound.
5 To stop recording, press {STOP}.
L The unit will repeat your message. Note: L You can change the maximum TAM/FAX greeting message recording time to 60 seconds (feature #54 on page 34). If you change the setting to 60 seconds, we recommend that you tell the caller in your TAM/FAX greeting message to press {*}{9} before starting fax transmission. If you change the setting from 60 seconds to 16 seconds, your greeting message will be deleted. The pre-recorded greeting message will be played when a call is received. To check the greeting message 1. Make sure feature #77 is set to "TAM/FAX" beforehand (page 35). 2. Press {AUTO ANSWER} repeatedly to display "TAM/FAX MODE". L The unit will play the TAM/FAX greeting message.
3 Speak clearly about 20 cm away from {MIC}. 4 To stop recording, press {STOP}.
Incoming Messages
7.3 Listening to recorded messages
When the unit has recorded new voice messages: The {AUTO ANSWER} indicator will flash when the auto answer setting is turned ON. The total number of recorded messages will flash on the display.
7.1.1 Erasing your recorded greeting message 1 Set feature #77 to "TAM/FAX" (page 35)
beforehand.
28
7. Answering Machine (KX-FT937 only)
Example: To erase all messages
02
1 Press {ERASE} while the unit is idle. 2 Press {SET}.
L To cancel erasing, press {STOP}.
3 Press {SET}.
Remote Operation
{STOP}{PLAYBACK} {ERASE}
{A}{B}{<}{>}
Press {PLAYBACK}. L Only new messages will be played. L Adjust the speaker volume using {A} or {B}. L After playing back all of the new messages; the {AUTO ANSWER} indicator will stop flashing but will remain lit up when the auto answer setting is turned ON. the total number of recorded messages will stop flashing and remain displayed. If you press {PLAYBACK} at this time, all recorded messages will be played. Note: L The total recording time of all messages (greeting, incoming and recorded conversation) is about 18 minutes. A maximum of 50 messages can be recorded. If messages are recorded in noisy environment, the actual recording time may be less. To repeat a message Press {<} while listening to the message. L If you press {<} within 5 seconds of the beginning of the message, the previous message will be played. L To play back a specific message, press {<} or {>} and search for the message you want to listen to. To skip a message Press {>} to play the next message. To stop playback Press {STOP}.
7.3.1 Erasing recorded messages
To erase a specific message Press {ERASE} while listening to the message you want to erase.
29
7. Answering Machine (KX-FT937 only)
L This indicates the number of new messages.
7.4 Operating from a remote location
You can call your unit from a remote location and access the answering machine. Important: L Activate the remote operation feature by setting the remote operation ID beforehand (feature #11 on page 33). L Set the unit to TAM/FAX mode before going out (page 25). L Use a touch tone telephone for remote operations. Helpful hints: L When you press a key, press firmly. L Please make a copy of the following table, and carry it with you when you go out.
2. New messages will be played back. When there are no new messages Short beep will not sound. 1. Wait for 4 seconds or press {5}. 2. All the recorded messages will be played back.
4 Enter a remote command. 5 To end remote operation, hang up. 7.4.2 Remote commands
{0} Skip the greeting message (During greeting message playback) L The unit will skip the rest of the greeting message. {1} Repeat (During playback) L The current message is repeated. L If pressed within 5 seconds of playback, the previous message will be played. {2} Skip (During playback) L The current message is skipped. The next message is played. {4} New message playback L New messages are played back. {5} All message playback L All messages are played back. {*}{4} Erase a specific message (During playback) L The current message is erased. L A long beep and 3 short beeps will sound. The unit will then play back the next message. {*}{5} Erase all messages L All recorded messages are erased. L A long beep and 3 short beeps will sound. Monitoring the room Press {6} to monitor the sound for about 30 seconds in the room where the unit is installed. L After 30 seconds, a beep will sound. To continue monitoring, press {6} again within 10 seconds. Re-recording your greeting message You can change the TAM/FAX greeting message. 1. Press {7} to start recording. L A long beep will sound. 2. Speak clearly for up to 16 seconds. L If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds. 3. When finished recording, press {9}. L The new greeting message will be played. {8}{0} Turn OFF the AUTO ANSWER mode L The receiving mode will be set to TEL or TEL/FAX mode, depending on the setting of feature #73 (page 35). L You cannot return to TAM/FAX mode in the same call.
Answering machine remote operation 1. Call your unit. 2. Enter the remote operation ID during or after the TAM/FAX greeting message. 3. Enter a remote command within 10 seconds. Key {0} {1} {2} {4} {5} {6} {7} {9} {*}{4} {*}{5} {8}{0} {8}{3} {8}{4} Remote command Skips the greeting message Repeats a message Skips a message Plays new messages Plays all messages Room monitor Re-records the greeting message Stops re-recording of the greeting message Erases a specific message Erases all messages Turns OFF the AUTO ANSWER mode Turns ON pager call Turns OFF pager call
7.4.1 Summary of remote operation 1 Call your unit. 2 During or after the TAM/FAX greeting message,
enter the remote operation ID. L A long beep will sound.
3 When there are new recorded messages
1. Short beep(s) will sound up to 8 times.
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7. Answering Machine (KX-FT937 only)
Turning pager call ON or OFF You must program a pager number beforehand (feature #70, page 31). Press {8}{3} to turn ON the pager call. Press {8}{4} to turn OFF the pager call. L If a pager number is not programmed, you cannot turn this feature ON. 6 beeps will sound. Recording a marker message After playing back the messages, you can leave an additional message. 1. Wait for 3 beeps indicating the end of the remote operation. 2. Hear 1 beep. 3. Wait about 10 seconds. 4. Hear the voice guide or hear 1 beep. 5. Leave a message. Setting to TAM/FAX mode from TEL mode 1. Call your unit and wait for 10 rings. L The answering device will temporarily answer the call. 2. Enter the remote operation ID during the greeting message. L A long beep will sound, and your unit will switch to TAM/FAX mode. 3. Hang up the handset. 12345678: Your pager access code, if required. 5555 (example): Message you want displayed on your pager.
6 Press {SET}.
L The unit will dial the stored number.
7 Check that your pager received the pager test call. 8 Press {SP-PHONE}, or wait for 10 seconds (pager
only). When your pager receives a pager call Your pager will display the message you entered in step 5 (for example:5555).
7.5 Pager call
This feature allows your unit to call your pager when your unit receives an incoming voice message.
{SP-PHONE}
{SET} {MENU}
{A}{B}
1 2 3 4 5
Press {MENU}. Press {#}, then {7}{0}. Press {A} or {B} repeatedly to select "ON". Press {SET}. Enter your pager number and/or pauses (up to 46 digits). Example: 1 202 555 1234PP12345678PP5555# 1 202 555 1234: Your pager number PP: Pauses
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8. Programmable Features
Features Summary 8 Programmable Features
8.1 Programming
To program by entering the program code number directly You can select a feature by directly entering its program code (# and a 2-digit number) instead of using {<} or {>}. 1. Press {MENU}. 2. Press {#} and the 2-digit code (page 32 to page 35). 3. Press {A} or {B} repeatedly to display the desired setting. L This step may be slightly different depending on the feature.
{A}{B}{<}{>}
{SET} {MENU}
4. Press {SET}. 5. To exit programming, press {MENU}. To cancel programming Press {MENU} to exit.
8.1.1 Programming basic features 1 Press {MENU}. 2 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the desired feature. L The current setting of the feature will be displayed.
8.2 Basic features
Code #01: Setting the date and time SET DATE & TIME PRESS SET See page 11 for details. Code #02: Setting your logo YOUR LOGO PRESS SET See page 12 for details.
3 Press {A} or {B} repeatedly to display the desired
setting. L This step may be slightly different depending on the feature.
4 Press {SET}.
L The setting you selected is set, and the next feature will be displayed.
5 To exit programming, press {MENU}. 8.1.2 Programming advanced features 1 Press {MENU}. 2 Press {<} or {>} repeatedly to display "ADVANCE
SETTINGS".
Code #03: Setting your fax number YOUR FAX NO. PRESS SET See page 13 for details. Code #04: Printing a sending report SENDING REPORT =ERROR [±] To print a sending report for fax transmission results (page 20). "ERROR" (default): A sending report will be printed only when fax transmission fails. "ON": A sending report will be printed after every transmission. "OFF": The sending reports will not be printed. Code #06: Changing the ring setting in FAX ONLY mode (KX-FT931/KX-FT933 only) FAX RING COUNT RINGS=2 [±] To change the number of rings before the unit answers a call in FAX ONLY mode. You can select "1", "2" (default), "3", "4" or "5 EXT.TAM".
3 Press {SET}. 4 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the desired feature. L The current setting of the feature will be displayed.
5 Press {A} or {B} repeatedly to display the desired
setting. L This step may be slightly different depending on the feature.
6 Press {SET}.
L The setting you selected is set, and the next feature will be displayed.
7 To exit programming, press {MENU} at any time.
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8. Programmable Features
Code #06: Changing the ring setting in TAM/FAX mode (KX-FT937 only) TAM RING COUNT RINGS=2 [±] To change the number of rings before the unit answers a call in TAM/FAX mode. You can select "2" (default), "3", "4", "5", "6", "7" or "AUTO". See page 26 for details. Note: L Set feature #77 to "TAM/FAX" (page 35) beforehand. Code #06: Changing the ring setting in FAX ONLY mode (KX-FT937 only) FAX RING COUNT RINGS=2 [±] To change the number of rings before the unit answers a call in FAX ONLY mode. You can select "1", "2" (default), "3" or "4". Note: L Set feature #77 to "FAX ONLY" (page 35) beforehand. Code #10: Changing the maximum recording time for incoming messages (KX-FT937 only) RECORDING TIME =NO LIMIT [±] "1 MIN": Up to 1 minute. "NO