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Operating Instructions
Compact Laser Fax
Model No.
KX-FL403EX
Please read these operating instructions before using the unit and save for future reference. This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.
This model is designed to be used in Czech, Hungary and Slovakia. To use in Hungary and Slovakia, change the location setting (feature #74 on page 44). The language selection is also available (feature #48 on page 43).
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions. For a description of each button, see page 8.
A
B
C
D E
FG
H I
J K
L
M
N
OP Q
SET G Station keys A START Q STOP P TONE M VOLUME H
R S
T
Buttons (Listed in alphabetical order) AUTO ANSWER T LOWER L BROADCAST C MANUAL BROAD B CALLER ID E MENU I COPY R MONITOR O FAX Q Navigator key H HANDSET MUTE N QUICK SCAN S HELP K RD JUNK FAX PROHIBITOR J REDIAL/PAUSE F
ii
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer's name and address Dealer's telephone number This model is designed to be used in Czech, Hungary and Slovakia according to the location setting feature. L The default setting is Czech. To use in Hungary and Slovakia, change the setting (feature #74 on page 44). You can select Czech, Hungarian, Slovak or English for the language. L The display and reports will be in the selected language. The default setting is Czech. If you want to change the setting to Hungarian, Slovak and English, see feature #48 on page 43. Caution: L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. L In the event of problems, you should contact your equipment supplier in the first instance. L This equipment is designed for use on the Hungary, Czech and Slovakia analogue telephone network. Declaration of Conformity: L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de Contact: Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15, 22525 Hamburg, Germany Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd. © 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Safety Instructions Important Information
Important safety instructions
When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. 4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc. 5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls. 6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided. 7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company. 8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug. 9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord. 10. Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock. 11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit. 12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used. 13. Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. If the power cord is damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or water. D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre. E. If the unit has been dropped or physically damaged. F. If the unit exhibits a distinct change in performance. 14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
CAUTION:
Installation L After moving the unit from cold areas to warmer areas, let the unit adjust to the warmer temperature and do not connect the unit for about 30 minutes. If the unit is connected too soon after a sudden climate change, condensation may form inside the unit causing malfunction. L Never install telephone wiring during a lightning storm. L Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. L Use caution when installing or modifying telephone lines. L Do not touch the plug with wet hands.
3
Important Information
Laser radiation L The printer of this unit utilises a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Fuser unit L The fuser unit gets hot. Do not touch it. L During or immediately after printing, the area near the recording paper exit (1) also gets warm. This is normal. Do not place the drum unit near dust or dirt, or in a high humidity area. Do not expose the drum unit to direct sunlight.
WARNING:
L To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture. L Unplug this unit from power outlets if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre. L Make sure that the unit is installed in a well ventilated room so as not to increase density of ozone in the air. Since ozone is heavier than air, it is recommended that air at floor level be ventilated.
Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)
2
1
Fuser unit
Toner cartridge L Be careful of the following when you handle the toner cartridge: Do not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life. If you ingest any toner, drink several glasses of water to dilute your stomach contents, and seek immediate medical treatment. If any toner comes into contact with your eyes, flush them thoroughly with water, and seek medical treatment. If any toner comes into contact with your skin, wash the area thoroughly with soap and water. If you inhale any toner, move to an area with fresh air and consult local medical personnel. Drum unit L Read the instructions on page 10 before you begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: Do not expose the drum unit to light for more than 5 minutes. Do not touch or scratch the black drum surface.
This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product. Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation. For business users in the European Union If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information. Information on Disposal in other Countries outside the European Union This symbol is only valid in the European Union.
4
Important Information
If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal.
For best performance
Toner cartridge and drum unit L For optimal performance, genuine Panasonic toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non-Panasonic toner cartridge or drum unit: Damage to the unit Poor print quality Improper operation L In the printing process, heat is used to fuse toner onto the page. As a result, it is normal for the machine to produce an odour during and shortly after printing. Be sure to use this unit in an area with proper ventilation. L To extend the life of the drum unit, the unit should never be turned OFF immediately after printing. Leave the power turned ON for a minimum of 30 minutes after printing. L Do not cover slots or openings on the unit. Inspect the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (2). L When replacing the toner cartridge or drum unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality. Static electricity L To prevent static electricity damage to the interface connectors or other electrical components inside the unit, touch a grounded metal surface before touching the components. Environment L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit. L When you leave the unit unused for a long period of time, unplug this unit from the power outlet. L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 10 °C or greater than 32.5 °C. Damp basements should also be avoided. Recording paper L Store unused paper in the original packaging, in a cool and dry place. Not doing so may affect print quality. Routine care L Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder.
5
Table of Contents
1. Introduction and Installation
1. Table of Contents
Accessories
1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 Included accessories..................................... 7 Accessory information ................................... 8 Description of buttons.................................... 8 Overview ....................................................... 9 Toner cartridge and drum unit .................... 10 Paper tray .................................................... 12 Paper stacker............................................... 12 Document stacker........................................ 13 Handset cord ............................................... 13 Recording paper.......................................... 14
4.8 4.9
Finding the Controls
33 Using the unit with an answering machine...35 Receive polling (retrieving a fax placed on another fax machine) ...................................35 4.10 Junk fax prohibitor (preventing fax reception from undesired callers).................................36
Installation
5. Copy
Copying
5.1 Making a copy ..............................................37
6. Programmable Features
Features Summary
6.1 6.2 6.3 Programming................................................39 Basic features ..............................................40 Advanced features .......................................41
2. Preparation
Connections and Setup
2.1 2.2 2.3 Connections ................................................ 15 Dialling mode .............................................. 16 Help function ............................................... 16 Adjusting volume ......................................... 17 Date and time .............................................. 17 Your logo...................................................... 18 Your fax number .......................................... 20
7. Help
Error Messages
7.1 7.2 7.3 7.4 Error messages Reports ...........................46 Error messages Display ............................47 When a function does not work, check here 49 Replacing the toner cartridge and the drum unit 53 Recording paper jam....................................56 Document jams ............................................59 No feeding or multiple feeding occurs ..........60 Cleaning the inside of the unit......................60
Help Button Volume
2.4 2.5 2.6 2.7
Troubleshooting Replacement
Initial Programming
Jams
7.5 7.6 7.7 7.8
3. Telephone
Automatic Dialling
3.1 3.2 3.3 3.4 3.5 3.6 3.7 Phonebook .................................................. 21 One-touch dial feature ................................. 22 Caller ID service .......................................... 23 Viewing and calling back using caller information................................................... 24 Editing a caller's telephone number before calling back.................................................. 24 Erasing caller information............................ 24 Storing caller information into the phonebook / one-touch dial.............................................. 25
Cleaning
Caller ID
8. General Information
Printed Reports
8.1 8.2 Reference lists and reports ..........................63 Specifications ...............................................64
Specifications
9. Index
9.1 Index ........................................................... 67
4. Fax
Sending Faxes
4.1 4.2 4.3 4.4 4.5 4.6 4.7 Sending a fax manually ............................... 27 Document requirements .............................. 28 Sending a fax using one-touch dial feature and phonebook................................................... 29 Broadcast transmission ............................... 29 Selecting the way to use your fax machine . 31 Receiving a fax automatically Auto answer ON ............................................................... 33 Receiving a fax manually Auto answer OFF.
Receiving Faxes
6
1. Introduction and Installation
1 Introduction and Installation
1.1 Included accessories
No. 1 2 3 4 5 6 7 8 9 j Item Power cord Telephone line cord Handset Handset cord Paper tray Paper stacker Document stacker Drum unit Toner cartridge (starter toner cartridge) Operating instructions Quantity 1 1 1 1 1 1 1 1 1 1 1 1 1 k 1 Quick installation guide 2 3 1 4 See page 66. prints about 500 A4-sized pages with a 5% image area (page 65). Czech Slovak Hungarian English ---------5 Notes ----------------------------------------------------------------
6
7
8
9
j
k
Note: L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.
7
1. Introduction and Installation M {TONE}
1.2 Accessory information
To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge and drum unit. See page 65 for specifications.
L To change from pulse to tone temporarily during dialling when your line has rotary pulse service.
N {HANDSET MUTE}
L To mute your voice to the other party during a conversation. Press again to resume the conversation.
1.2.1 Available accessories
Replacement toner cartridge (KX-FAT88E/KXFAT88X) Replacement drum unit (KX-FAD89E/KXFAD89X)
O {MONITOR}
L To initiate dialling. When you press {MONITOR} during receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.
Finding the Controls
1.3 Description of buttons
L Keep the front cover page open for button locations.
P {STOP}
L To stop an operation or programming session. L To delete a character from names and telephone numbers (page 19). L To return to a previous step during operation.
A Station keys
L To use the one-touch dial feature (page 22, 29).
B {MANUAL BROAD}
L To send a document to multiple parties manually (page 29, 30).
Q {FAX}{START}
L To start sending or receiving a fax.
C {BROADCAST}
L To send a document to multiple parties (page 29, 30).
R {COPY}
L To copy a document (page 37).
S {QUICK SCAN}
L To store a scanned document into memory, and then send it (page 27).
D {R}
L To access special telephone services or for transferring extension calls.
T {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page 33).
E {CALLER ID}
L To view caller information (page 24). L To change the display of the caller information (page 24).
F {REDIAL/PAUSE}
L To redial the last number dialled. If the line is busy when you make a phone call using the {MONITOR} button, the unit will automatically redial the number up to 5 times. L To insert a pause during dialling.
G {SET}
L To store a setting during programming.
H Navigator key {A} {B} {^} {V} {<} {>} {VOLUME}
{k} L To adjust volume (page 17). L To search for a stored item (page 21, 29). L To select features or feature settings during programming (page 39). L To access the phonebook (page 21).
I {MENU}
L To initiate or exit programming.
J {JUNK FAX PROHIBITOR}
L To use junk fax prohibitor (page 36).
K {HELP}
L To print helpful information for quick reference (page 16).
L {LOWER}
L To select stations 610 for the one-touch dial feature (page 22, 29).
8
1. Introduction and Installation
1.4 Overview
1 2 3 4 5 6
7
8
9
j
k l
1 Handset 2 Speaker 3 Document guides 4 Paper tray 5 Recording paper entrance 6 Tension plate 7 Document stacker*1 8 Paper stacker*1 9 Recording paper exit j Document exit k Front cover l Document entrance *1 The paper stacker and document stacker may not be shown in all illustrations. Removing the shipping tape Remove the shipping tape (1) before installation.
1
1
9
1. Introduction and Installation
Installation
3 Place the toner cartridge (1) into the drum unit (2)
vertically.
1.5 Toner cartridge and drum unit
The included toner cartridge is a starter toner cartridge. It will print about 500 A4-sized pages with a 5 % image area (page 65). L To replace the toner cartridge and the drum unit, see page 53. Caution: L Read the following instructions before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: Do not expose the drum unit to light for more than 5 minutes. Do not touch or scratch the black drum surface. Do not place the drum unit near dust or dirt, or in a high humidity area. Do not expose the drum unit to direct sunlight. L Do not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life.
1
2
4 Turn the lever (1) on each side of the toner cartridge
while pressing down firmly.
1
1 Before opening the protection bag of the new toner
cartridge, shake it vertically more than 5 times.
5 Make sure that the triangles (1) match, to install the
toner cartridge correctly.
1
2 Remove the toner cartridge and drum unit from the
protection bags. Peel off the seal (1) from the toner cartridge. L Do not touch or scratch the black drum surface (2).
6 Lift open the front cover (1), holding the OPEN tab
(2).
1 2
2
1
10
1. Introduction and Installation
L If the lower glass (3) is dirty, clean it with a soft and dry cloth.
8 Close the front cover (1) by pushing down on both
sides, until locked.
3
1
7 Install the drum and toner unit (1) by holding the
tabs.
2
Toner save feature If you want to reduce toner consumption, set the toner save setting to ON (feature #79 on page 44). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.
1
L Do not touch the transfer roller (2). L Make sure that the triangles (3) match to install the drum and toner unit correctly.
3
11
1. Introduction and Installation
1.6 Paper tray
Insert the paper tray (1) into the slot (2) on the back of the unit.
1.7 Paper stacker
Line up the slots (1) in the paper stacker with the pegs (2) on the bottom of the unit, then insert the two tabs of the paper stacker into the slots on the unit (3).
1 2
2
3 3
Note: L Do not place the unit in an area where the paper tray may be obstructed (i.e., by a wall, etc.). L Keep this surface (3) away from walls etc. more than 50 mm to let the unit cool down.
1
Note: L Do not place the unit in an area where the paper stacker may be easily bumped into. L Document and recording paper will be ejected from the front of the unit. Do not place anything in front of the unit. L The paper stacker can hold up to approximately 30 sheets of printed paper. Remove the printed paper before the paper stacker becomes full.
12
1. Introduction and Installation
1.8 Document stacker
Insert the document stacker (1) into the slots (2).
1.9 Handset cord
Connect the handset cord (1). L The jack on the longer, uncoiled end (2) of the handset cord should be connected to the handset.
2
1
1 2
Note: L Make sure the document stacker is inserted completely, or the document may jam.
13
1. Introduction and Installation
L The paper should not be over the tab (2). L If the paper is not inserted correctly, re-adjust the paper, or the paper may jam. Correct Incorrect
1.10 Recording paper
A4 size recording paper can be used. The unit can hold: Up to 200 sheets of 60 g/m2 to 75 g/m2 paper. Up to 180 sheets of 80 g/m2 paper. Up to 150 sheets of 90 g/m2 paper. Please refer to page 65 for information on recording paper.
1 Before inserting a stack of paper, fan the paper to
prevent paper jams.
4 Push the tension plate back (1).
2 Pull the tension plate forward (1).
1
1
3 Insert the paper, print-side down (1).
1
2
14
2. Preparation
Connections 2 Preparationand Setup
2.1 Connections
Caution: L When you operate this product, the power outlet should be near the product and easily accessible. L Be sure to use the telephone line cord included in this unit. L Do not extend the telephone line cord. 1 Telephone line cord L Connect to a single telephone line jack. 2 Power cord L Connect to the power outlet (220 240 V, 50/60 Hz). 3 [EXT] jack L You can connect an answering machine (page 35) or a telephone. 4 Answering machine (not included)
L If you use the unit with a computer and your internet provider instructs you to install a filter (5), please connect it as follows.
5
3
4 2 1
This model is designed to be used in Czech, Hungary and Slovakia. TO USE IN CZECH, HUNGARY AND SLOVAKIA, CHANGE THE LOCATION SETTING (feature #74 on page 44). The language selection is also available (feature #48 on page 43). Note: L To avoid malfunction, do not position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field. L If any other device is connected to the same telephone line, this unit may disturb the network condition of the device.
15
2. Preparation
Help Button
2.2 Dialling mode
If you cannot dial (page 21, 27), change this setting depending on your telephone line service.
2.3 Help function
The unit contains helpful information which can be printed for quick reference. "BASIC SETTINGS": How to set the date, time, your logo and fax number. "FEATURE LIST": How to program the features. "PHONEBOOK": How to store names and numbers in the phonebook and how to dial them. "FAX RECEIVING": Help with problems to receive faxes. "COPIER": How to use the copier function. "REPORTS": List of available reports. "CALLER ID": How to use the Caller ID features.
{SET} {MENU}
1 Press {MENU}.
SYSTEM SETUP PRESS [( )]
{SET} {<}{>} {HELP}
2 Press {#}, then {1}{3}.
DIALLING MODE =TONE [±]
3 Press {1} or {2} to select the desired setting.
{1} "PULSE": For rotary pulse dial service. {2} "TONE" (default): For tone dial service.
4 Press {SET}. 5 Press {MENU} to exit.
1 Press {HELP}. 2 Press {<} or {>} repeatedly to display the desired
item.
3 Press {SET}.
L The selected item will be printed.
Volume
16
2. Preparation
2.4 Adjusting volume
{SET} {A}{B}
2.5 Date and time
You must set the date and time.
{SET}
{<}{>}
{MENU}
Ringer volume While the unit is idle, press {A} or {B}. L If any documents are in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance. To turn the ringer OFF 1. Press {B} repeatedly to display "RINGER OFF= OK?". 2. Press {SET}. L When a call is received, the unit will not ring and will display "INCOMING CALL". L To turn the ringer back ON, press {A}. Ringer type L You can select one of three ringer types (feature #17 on page 40). Monitor volume While using the monitor, press {A} or {B}.
Initial Programming
1 Press {MENU}.
SYSTEM SETUP PRESS [( )]
2 Press {#}, then {0}{1}.
SET DATE & TIME PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display. D:|1/M:01/Y:06 0 TIME: 00:00
4 Enter the current date/month/year by selecting 2
digits for each. Example: 10 August, 2006 Press {1}{0} {0}{8} {0}{6}. D:10/M:08/Y:06 TIME: |0:00 0
5 Enter the current hour/minute by selecting 2 digits for
each. Press {*} repeatedly to select "AM" or "PM", or 24-hour time entry. Example: 3:15PM (12 hour clock entry) 1. Press {0}{3} {1}{5}. D:|0/M:08/Y:06 1 TIME: 03:15 2. Press {*} repeatedly to display "PM". D:|0/M:08/Y:06 1 TIME: 03:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
17
2. Preparation
Note: L The other party's fax machine will print the date and time on the top of each page you send according to your unit's date and time setting. L The accuracy of the clock is approximately ±60 seconds a month. To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
2.6 Your logo
The logo can be your name or the name of your company.
{SET} {<}{>}{A}{B} {MENU}
{R}
{STOP}
{HANDSET MUTE}
1 Press {MENU}.
SYSTEM SETUP PRESS [( )]
2 Press {#}, then {0}{2}.
YOUR LOGO PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display. LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note: L Your logo will be printed on the top of each page sent from your unit. To select characters with the dial keypad Keypad {1} Characters Space @ {2} A a , # . & ' / 1 ( )
B C 2 b c 2
18
2. Preparation
Keypad {3} Characters D d {4} G g {5} J j {6} E F e f 3 3 4 4 5 5 3. Press {*}. LOGO=B| i 7 7 4. Press {5} 3 times. LOGO=Bi| l 2. Press {4} 3 times. LOGO=B| I To change uppercase or lowercase letters Pressing the {*} key will change to uppercase or lowercase alternately. 1. Press {2} 2 times. LOGO=| B
H I h i
K L k l
M N O 6 m n o 6
{7}
P p
Q R S q r s
{8}
T t
U V 8 u v 8 9 9 To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect character. 2. Press {STOP}. L To erase all characters, press and hold {STOP}. 3. Enter the correct character. To select characters using {A} or {B} Instead of pressing the dial keys, you can select characters using {A} or {B}. 1. Press {B} repeatedly to display the desired character. Characters will be displayed in the following order: 1 Uppercase letters 2 Number 3 Symbol 4 Lowercase letters L If you press {A}, the order will be reversed. 2. Press {>} to insert the character. 3. Return to step 1 to enter the next character. LOGO=| B
{9}
W X Y Z w x y z 0
{0} {*} {R} {HANDSET MUTE} {STOP}
Space
To change uppercase or lowercase letter. To enter a hyphen. To insert a space. To delete a digit.
Note: L To enter another character that is located on the same dial key, press {>} to move the cursor to the next space. To enter your logo Example: "BILL" 1. Press {2} 2 times.
2. Press {4} 3 times. LOGO=B| I 3. Press {5} 3 times. LOGO=BI| L 4. Press {>} to move the cursor to the next space and press {5} 3 times. LOGO=BIL| L
19
2. Preparation
2.7 Your fax number
{SET} {<}{>} {MENU}
{R}
{STOP}
1 Press {MENU}.
SYSTEM SETUP PRESS [( )]
2 Press {#}, then {0}{3}.
YOUR FAX NO. PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display. NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a "+", press {*}. L To enter a space, press {#}. L To enter a hyphen, press {R}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note: L Your fax number will be printed on the top of each page sent from your unit. To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect number. 2. Press {STOP}. L To erase all numbers, press and hold {STOP}. 3. Enter the correct number.
20
3. Telephone
Automatic Dialling 3 Telephone
3.1 Phonebook
The phonebook allows you to make calls without having to dial manually. You can store 100 names and telephone numbers to the phonebook. L You can also send faxes using the phonebook (page 29).
3.1.2 Making a phone call using the phonebook
Before using this feature, store the desired names and telephone numbers in the phonebook (page 21).
1 Press {>}.
L Confirm that there are no documents in the document entrance.
{SET} {<}{>}{A}{B} {MENU}
2 Press {A} or {B} repeatedly to display the desired
item.
3 Lift the handset or press {MONITOR}.
L The unit will start dialling automatically. To search for a name by initial Example: "LISA" 1. Press {>}. L Confirm that there are no documents in the document entrance. 2. Press {A} or {B} to enter the phonebook. 3. Press {5} repeatedly to display any name with the initial "L" (see the character table, page 18). L To search for symbols, press {1}. 4. Press {B} repeatedly to display "LISA". L To stop the search, press {STOP}. L To dial the displayed party, lift the handset or press {MONITOR}.
{MONITOR} {STOP}
3.1.1 Storing phonebook items 1 Press {MENU} repeatedly to display "PHONEBOOK
SET".
2 Press {>}.
L The display shows the number of available items in the phonebook briefly.
3.1.3 Editing a stored item 1 Press {>}.
L Confirm that there are no documents in the document entrance.
3 Enter the name, up to 16 characters (see page 18 for
instructions).
4 Press {SET}. 5 Enter the telephone number, up to 24 digits. 6 Press {SET}.
L To program other items, repeat steps 3 to 6.
2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {MENU}. 4 Press {*}.
L If you do not need to edit the name, skip to step 6.
7 Press {MENU} to exit.
Note: L You can confirm the stored items by printing the telephone number list (page 63). To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect character/number. 2. Press {STOP}. L To erase all characters/numbers, press and hold {STOP}. 3. Enter the correct character/number.
5 Edit the name. For further details, see the storing
procedure on page 21.
6 Press {SET}.
L If you do not need to edit the telephone number, skip to step 8.
7 Edit the telephone number. For further details, see
the storing procedure on page 21.
8 Press {SET}.
L To edit other items, repeat steps 2 to 8.
9 Press {STOP} to exit. 3.1.4 Erasing a stored item 1 Press {>}.
L Confirm that there are no documents in the document entrance.
21
3. Telephone 2 Press {A} or {B} repeatedly to display the desired
item.
7 Press {STOP} to exit.
Note: L You can confirm the stored items by printing the telephone number list (page 63). To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect character/number. 2. Press {STOP}. L To erase all characters/numbers, press and hold {STOP}. 3. Enter the correct character/number.
3 Press {MENU}. 4 Press {#}.
L To cancel erasing, press {STOP}.
5 Press {SET}.
L To erase other items, repeat steps 2 to 5.
6 Press {STOP} to exit.
3.2 One-touch dial feature
For rapid access to frequently dialled numbers, the unit provides the one-touch dial feature.
3.2.1 Storing one-touch dial items
L Station 1 to 3 can be used alternatively as broadcast keys (page 29). L You can also send faxes using the one-touch dial feature (page 29).
3.2.2 Making phone calls using the onetouch dial
Before using this feature, store the desired names and telephone numbers for the one-touch dial feature.
1 Lift the handset or press {MONITOR}. 2 Select the desired station key.
For stations 15: Press the desired station key. For stations 610: Press {LOWER}, then press the desired station key. L The unit will start dialling automatically.
{SET} Station keys {<}{>}{A}{B} {MENU}
3.2.3 Editing a stored item 1 Press {>}.
L Confirm that there are no documents in the document entrance.
2 Press {A} or {B} repeatedly to display the desired
{LOWER} {MONITOR} {STOP}
item.
1 Press {MENU} repeatedly to display "PHONEBOOK
SET".
3 Press {MENU}. 4 Press {*}.
L If you do not need to edit the name, skip to step 6.
2 Select the desired station key.
For station 13: Press one of the station keys, press {A} or {B} repeatedly to select "DIAL MODE", then press {SET}. For stations 45: Press one of the station keys. For stations 610: Press {LOWER}, then press one of the station keys.
5 Edit the name. For further details, see the storing
procedure on page 22.
6 Press {SET}.
L If you do not need to edit the telephone number, skip to step 8.
7 Edit the telephone number. For further details, see
the storing procedure on page 22.
8 Press {SET}.
L To edit other items, repeat steps 2 to 8.
3 Enter the name, up to 16 characters (see page 18 for
instructions).
9 Press {STOP} to exit. 3.2.4 Erasing a stored item 1 Press {>}.
L Confirm that there are no documents in the document entrance.
4 Press {SET}. 5 Enter the telephone number, up to 24 digits. 6 Press {SET}.
L To program other items, repeat steps 2 to 6.
22
3. Telephone 2 Press {A} or {B} repeatedly to display the desired
item.
Caller ID
3.3 Caller ID service
This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit's Caller ID features, you must subscribe to Caller ID service. Important: L This unit is designed in accordance with the "FSK based subscriber line protocol" under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features. L This unit will only display the caller's telephone number and name. L This unit will not support future additional telephone services. L This unit cannot support services based on the "DTMF based subscriber line protocol". L Depending on the service of the local telephone company, the date/time of the call or the caller's name may not be displayed.
3 Press {MENU}. 4 Press {#}.
L To cancel erasing, press {STOP}.
5 Press {SET}.
L To erase other items, repeat steps 2 to 5.
6 Press {STOP} to exit.
3.3.1 How Caller ID is displayed
The calling party's name or telephone number will be displayed after the 1st ring. You then have the option of whether or not to answer the call. The unit will automatically store caller information (name, telephone number and the time of the call) of the 30 most recent calls. Caller information is stored by the most recent to the oldest call. When the 31st call is received, the oldest call is deleted. Caller information can be viewed on the display one item at a time (page 24) or confirmed by printing the Caller ID list (page 63). L Caller information can be displayed up to 16 characters for the caller's name and 22 digits for the telephone number. L When caller information is received and it matches a telephone number stored in the unit's one-touch dial or navigator directory, the stored name will be displayed. L If the unit is connected to a PBX (Private Branch Exchange) system, caller information may not be received properly. Consult your PBX supplier. L If the unit cannot receive caller information, the following will be displayed: "OUT OF AREA": The caller dialled from an area which does not provide Caller ID service. "PRIVATE CALLER": The caller requested not to send caller information. "LONG DISTANCE": The caller made a long distance call. To confirm caller information by printing the Caller ID list To print manually, see page 63. To print automatically after every 30 new calls, activate feature #26 (page 41).
23
3. Telephone
To change the way caller information is displayed Press {CALLER ID} repeatedly after the caller information is displayed. Example: SAM LEE 11:20 20 Jul ,
3.4 Viewing and calling back using caller information
You can easily view caller information and call back. Important: L Calling back will not be possible if the caller information does not include a telephone number. L If the area code of the received telephone number is the same as yours, the area code may need to be deleted before calling back. This may only apply to some areas. To edit the number, see page 24. The display will show the number of new calls in standby mode. Example: 10 NEW CALLS 10:59
b
1345678901 11:20 20 Jul , L A Q on the display means the item has already been viewed or answered. Display while viewing L When the unit could not receive a name, the display will show "NO NAME RCVD". L When no calls have been received, the display will show "NO CALLER DATA".
{A}{B} {CALLER ID}
3.5 Editing a caller's telephone number before calling back
L Keep the front cover page open for button locations.
1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {CALLER ID} repeatedly to display the
telephone number.
4 To insert a number in front of the telephone number,
press the desired dial key ({0} to {9}). L You can also initiate the editing mode by pressing {*}.
{MONITOR}
{STOP}
5 Lift the handset or press {MONITOR} to call back
the edited number. L The unit will start dialling automatically. L To send a fax, insert the document FACE DOWN and press {START}. Note: L The edited telephone number will not be saved as caller information. To store it into the phonebook, see page 25. To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect number. 2. Press {STOP} to delete the number. 3. Enter the correct number.
{START}
1 Press {CALLER ID}.
L The display will show the number of new calls.
2 Press {A} to search from the recently received caller
information. L If you press {B}, the display order will be reversed. L To stop viewing, press {STOP}.
3 Lift the handset or press {MONITOR} to return the
call. L The unit will start dialling automatically. L To send a fax, insert the document FACE DOWN and press {START}.
3.6 Erasing caller information
L Keep the front cover page open for button locations.
3.6.1 Erasing all caller information 1 Press {MENU} repeatedly to display "CALLER
SETUP".
24
3. Telephone 2 Press {SET}.
L "CALL LIST ERASE" will be displayed.
3 Press {SET}.
L To cancel erasing, press {STOP}, then {MENU}.
3.7 Storing caller information into the phonebook / one-touch dial
Important: L This feature is not available if the caller information does not include a telephone number.
4 Press {SET}. 5 Press {STOP} to exit. 3.6.2 Erasing specific caller information 1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the desired
item.
3.7.1 Into the phonebook
{SET} {>}{A}{B} {MENU}
3 Press {<}.
L To cancel erasing, press {STOP} 2 times.
4 Press {SET}.
L To erase other items, repeat steps 2 to 4.
5 Press {STOP} to exit.
{CALLER ID}
1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {MENU}. 4 Press {>}.
L If you do not need to edit the name, skip to step 6.
5 If a name is required, enter up to 16 characters for
the name (page 18).
6 Press {SET}.
L If the number requires editing, see page 24.
7 Press {SET}.
Note: L You can confirm the stored items in the phonebook by printing the telephone number list (page 63). L To edit a name, see page 21. L If caller information does not include the caller's name, enter the name manually. See the instructions on page 21.
25
3. Telephone 3.7.2 Into the one-touch dial
{SET} Station keys {A}{B} {MENU}
{LOWER}
{CALLER ID}
1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {MENU}. 4 Select a station key.
For station 13: Press the desired station key, press {A} or {B} repeatedly to select "DIAL MODE", then press {SET}. For stations 45: Press the desired station key. For stations 610: Press {LOWER}, then press the desired station key. L If you do not need to edit the name, skip to step 6.
5 If a name is required, enter up to 16 characters for
the name (page 18).
6 Press {SET}.
L If the number requires editing, see page 24.
7 Press {SET}.
Note: L You can confirm the stored items in the one-touch dial by printing the telephone number list (page 63). L To edit a name, see page 22. L If caller information does not include the caller's name, enter the name manually. See the instructions on page 22. L If you assign an item to a station key which already contains an item, the previous item will be replaced. L Station 1 to 3 can be used alternatively as broadcast keys (page 29).
26
4. Fax
Sending Faxes 4 Fax
4.1 Sending a fax manually
1 {SET}{A}{B}
"PHOTO": For documents containing photographs, shaded drawings, etc. "MIXED" (Photo with text): For documents containing photographs and text.
L Using the "FINE", "SUPER FINE", "PHOTO" and "MIXED" settings will increase transmission time. L If the resolution setting is changed during feeding, it will be effective from the next page. To redial the last number 1. Press {REDIAL/PAUSE}. 2. Press {START}. L If the line is busy, the unit will automatically redial the number up to 5 times. L To cancel redialling, press {STOP}, then press {SET}.
{MONITOR} {REDIAL/PAUSE} {STOP}
{START} {QUICK SCAN}
1 Adjust the width of the document guides (1) to fit
the actual size of the document.
To send more than 15 pages at a time Insert the first 15 pages of the document. Add the other pages (up to 15 at a time) on top of the previously inserted pages while the last page is being fed into the unit. To predial a fax number You can dial the fax number first before inserting the document. This is convenient if you need to refer to the document for the other party's fax number. 1. Enter the fax number. 2. Insert the document. 3. Press {START}. Sending from memory (Quick scan feature) You can scan the document into memory before sending. 1. Insert the document. 2. Press {QUICK SCAN}. 3. Enter the fax number. 4. Press {START}. Reserving the fax transmission (Dual Access) You can reserve the fax transmission even when the unit is just receiving a fax or sending a fax from memory. Up to 3 reservations when sending Up to 4 reservations when receiving 1. Insert the document during fax reception or fax memory transmission. 2. Enter the fax number using the dial keypad, onetouch dial or phonebook. 3. Press {START}. L The document will be fed into the unit and scanned into memory. The unit will then send the data. If the document exceeds the memory capacity, transmission will be cancelled. You must send the entire document manually.
2 Insert the document (up to 15 pages) FACE DOWN
until the unit grasps the document and a single beep is heard. L If the document guides are not adjusted to fit the document, re-adjust them.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution.
4 Press {MONITOR}. 5 Dial the fax number. 6 When a fax tone is heard:
Press {START}. When the other party answers your call: Lift the handset and ask them to press their start button. When the fax tone is heard, press {START}. Note: L After pressing {START}, you can replace the handset. To stop sending Press {STOP}. To select the resolution Select the desired resolution according to the type of document. "STANDARD": For printed or typewritten documents with normal-sized characters. "FINE": For documents with small print. "SUPER FINE": For documents with very small print. This setting is effective only when the other party has a compatible fax machines.
27
4. Fax
Printing a sending report A sending report provides you with a printed record of transmission results. To print sending reports, make sure feature #04 is activated (page 40). For an explanation of error messages, see page 46. Printing a journal report A journal report provides you with a printed record of the 30 most recent faxes. To print manually, see page 63. To print automatically after every 30 new fax transmissions and receptions, make sure feature #22 is activated (page 41). For an explanation of error messages, see page 46. L Do not set the following types of documents: (Make a copy of the document using another copier and set the copy.) Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled, creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side, such as newsprint L Check that ink, paste or correction fluid has dried completely. L To set a document with a width of less than 210 mm, we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then setting the copied document.
4.2 Document requirements
Minimum document size
128 mm
Maximum document size
128 mm 216 mm
Effective scanning area L Shaded area will be scanned.
600 mm
4 mm
4 mm 4 mm 208 mm 216 mm
Document weight L Single sheet: 45 g/m2 to 90 g/m2 L Multiple sheets: 60 g/m2 to 80 g/m2 Note: L Remove clips, staples or other fasteners.
4 mm
28
4. Fax
4.3 Sending a fax using onetouch dial feature and phonebook
Before using this feature, store the desired names and telephone numbers into one-touch dial feature and phonebook (page 21, 22). L Keep the front cover page open for button locations.
4.4 Broadcast transmission
By storing one-touch dial and phonebook items (page 21, 22) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re-use. L The broadcast function utilises stations 13. The one-touch dial function will be cancelled. L Keep the front cover page open for button locations.
1 Adjust the width of the document guides to fit the
actual size of the document.
2 Insert the document (up to 15 pages) FACE DOWN
until the unit grasps the document and a single beep is heard. L If the document guides are not adjusted to fit the document, re-adjust them.
4.4.1 Programming items into the broadcast memory 1 Press {MENU} repeatedly to display "PHONEBOOK
SET".
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 27).
2 Select the desired broadcast key.
For BROADCAST 1-2: 1. Press the desired {BROADCAST} key. 2. Press {A} or {B} repeatedly to select "BROADCAST". For MANUAL BROADCAST: 1. Press {MANUAL BROAD}. 2. Press {A} or {B} repeatedly to select "MANUAL BROAD".
4 Enter the fax number.
Using stations 15: Press the desired station key. Using stations 610: Press {LOWER}, then press the desired station key. Using phonebook: Press {>}, then press {A} or {B} repeatedly to display the desired item.
5 Press {START}.
Fax auto redial If the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times. L To cancel redialling, press {STOP}, then press {SET}. If your unit does not send a fax L Confirm that you have entered the number correctly, and that the number is a fax number. L Confirm that the other party's fax machine is answering by turning ON the connecting tone feature (feature #76, page 44).
3 Press {SET}. 4 Program items.
Using stations 15: Press the desired station key. Using stations 610: Press {LOWER}, then press the desired station key. Using phonebook: Press {A} or {B} repeatedly to display the desired item, and press {SET}. Using the dial keypad (only for MANUAL BROAD): Enter the fax number and press {SET}. L If you program the wrong item, press {STOP} to erase the item. L To program other items, repeat this step (up to 20 items).
5 Press {SET} after programming all of the desired
items. L To program another broadcast key, repeat steps 2 to 5.
6 Press {STOP} to exit.
Note: L Confirm the stored items by printing a broadcast programming list (page 63).
29
4. Fax 4.4.2 Adding a new item into the broadcast memory
After initial programming, you can add new items (up to a combined total of 20). L The document will be fed into the unit and scanned into memory. The unit will then send the data to each party, calling each number sequentially. L After transmission, the stored document will be erased from memory automatically, and the unit will automatically print a report (broadcast sending report). Note: L If you select "FINE", "SUPER FINE", "PHOTO" or "MIXED" resolution, the number of pages that the unit can send will decrease. L If the document exceeds the memory capacity, sending will be cancelled. L If a party is busy or does not answer, it will be skipped and redialled later up to 5 times. To cancel broadcast transmission 1. Press {STOP} repeatedly until "SEND CANCELLED?" is displayed. 2. Press {SET}.
1 Press {>}.
L Confirm that there are no documents in the document entrance.
2 Press {A} or {B} repeatedly to display the desired
broadcast memory ("", "" or "").
3 Press {MENU}. 4 Press {*}. 5 Press {A} or {B} repeatedly to display the desired
item you want to add.
6 Press {SET}.
L To add other items, repeat steps 5 and 6 (up to 20 items).
7 Press {STOP} to exit.
Note: L When adding new items to the MANUAL BROADCAST memory, you can only select stored items.
4.4.3 Erasing a stored item from the broadcast memory 1 Press {>}.
L Confirm that there are no documents in the document entrance.
2 Press {A} or {B} repeatedly to display the desired
broadcast memory ("", "" or "").
3 Press {MENU}. 4 Press {#}. 5 Press {A} or {B} repeatedly to display the desired
item you want to erase. L To cancel erasing, press {STOP}.
6 Press {SET}. 7 Press {SET}.
L To erase other items, repeat steps 5 to 7.
8 Press {STOP} to exit. 4.4.4 Sending the same document to preprogrammed parties 1 Insert the document FACE DOWN. 2 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 27).
3 Press the desired {BROADCAST} (1-2) or
{MANUAL BROAD}.
30
4. Fax
Receiving Faxes
4.5 Selecting the way to use your fax machine
Depending on your situation, select the way you prefer to use your fax machine. Use only as a fax (FAX ONLY mode) Use mostly as a telephone (TEL mode) Use as a telephone and/or fax (TEL/FAX mode) Use with answering machine
Setup Set the fax machine to TEL mode (page 33) by pressing {AUTO ANSWER} repeatedly.
4.5.1 Use only as a fax (FAX ONLY mode)
Your situation You have a separate telephone line just for faxes. Setup Set the fax machine to FAX ONLY mode (page 33) by pressing {AUTO ANSWER} repeatedly. Note: L Make sure feature #73 is set to "TEL" beforehand (page 44). How to receive phone calls and faxes You have to answer all calls manually. To receive a fax, press {START}.
4.5.3 Use as a telephone and/or fax (TEL/FAX mode)
Your situation You want to answer phone calls yourself and receive faxes automatically without rings. Setup Set the fax machine to TEL/FAX mode (page 34) by pressing {AUTO ANSWER} repeatedly.
{START}
How faxes are received All incoming calls will be answered as faxes.
4.5.2 Use mostly as a telephone (TEL mode)
Your situation You want to answer calls by yourself. If a fax call is received, you must receive the fax manually.
Note: L Make sure feature #73 is set to "TEL/FAX" beforehand (page 44). How phone calls and faxes are received If the call is a phone call, the fax machine will ring. If a fax calling tone is detected, the fax machine will receive the fax automatically without ringing.
4.5.4 Use with answering machine
Your situation You want to use the fax machine with an answering machine. Setup Connect an answering machine and set the ring count of the answering machine to less than 4.
31
4. Fax
L Set the ring count in FAX ONLY mode of the fax machine to more than 4 (feature #06 on page 40), if you use with auto answer ON. How to receive calls When receiving phone calls, the answering machine will record voice messages.
32
4. Fax
4.6 Receiving a fax automatically Auto answer ON
4.6.1 Activating FAX ONLY mode
Press {AUTO ANSWER} repeatedly to display the following. FAX ONLY MODE L The {AUTO ANSWER} indicator is ON.
4.7 Receiving a fax manually Auto answer OFF
4.7.1 Activating TEL mode 1 Make sure feature #73 is set to "TEL" beforehand
(page 44).
2 Press {AUTO ANSWER} repeatedly to display the
following. TEL MODE L The {AUTO ANSWER} indicator is OFF.
{STOP} {START}
How faxes are received When receiving calls, the unit will automatically answer all calls and only receive fax documents. Note: L The number of rings before a call is answered in FAX ONLY mode can be changed (feature #06 on page 40).
How to receive phone calls and faxes 1. Lift the handset to answer the call. 2. When: document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {START}. CONNECTING..... 3. Replace the handset. L The unit will start fax reception. L If you do not answer the call within 10 rings, the unit will temporarily switch to fax reception. The other party can then send a fax.
33
4. Fax
How to use a telephone to receive faxes If you have an extension telephone (a telephone connected to the [EXT] jack of this unit, or another telephone connected to the same telephone line as this unit), you can use the extension telephone to receive faxes. 1. When the extension telephone rings, lift the handset of the extension telephone. 2. When: document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {*} {#} {9} (default fax activation code) firmly. L The fax machine will start reception. 3. Replace the handset. Note: L To receive fax documents using an extension telephone, make sure remote fax activation is turned ON (feature #41 on page 42) beforehand. The default setting is ON. The fax activation code can also be changed. To stop receiving Press {STOP}. How phone calls and faxes are received 1. "INCOMING CALL" will be displayed but the unit will not ring. 2. The unit will wait for the duration of 2 rings before answering the call. L The number of rings is determined by the "TEL/FAX delayed ring setting" (feature #78 on page 44). L During this time, an extension telephone will ring. 3. The unit will answer the call and try to detect a fax calling tone. When a fax calling tone is detected The unit receives the fax automatically without ringing. When a fax calling tone is not detected A The unit will ring 3 times. You may answer the call. L The number of rings is determined by the "Silent fax recognition ring setting" (feature #30 on page 42). L Callers will hear a ring back tone different from the one generated by the telephone company. L An extension telephone (if connected to the same line) will not ring at this time. To answer the call with the extension telephone, lift the handset and press {*}{0} (default auto disconnection code) while the fax machine is ringing. B If you do not answer the call, the unit will activate the fax function. L Some fax machines do not generate fax calling tones when sending faxes, therefore the unit will try to receive a fax even if no fax calling tone is detected. Note: L The auto disconnection code can be changed in feature #49 on page 43. L Even when you answer a call with the extension telephone and press the auto disconnection code, the fax machine may activate the fax function depending on the type of an extension telephone. Press {STOP} on the fax machine to talk with the calling party.
4.7.2 Activating TEL/FAX mode 1 Make sure feature #73 is set to "TEL/FAX"
beforehand (page 44).
2 Press {AUTO ANSWER} repeatedly to display the
following. TEL/FAX MODE L The {AUTO ANSWER} indicator is OFF.
3 The ringer volume setting should be ON (page 17).
{STOP}
34
4. Fax
Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your unit. L The answering device will answer the call. 2. The caller can leave a message after the greeting message. 3. The caller presses {*}{#}{9} (pre-selected fax activation code). L The unit will activate the fax function. 4. The caller presses the start button to send a document. Note: L To use this feature, make sure remote fax activation is turned ON (Feature #41 on page 42). The fax activation code can also be changed. L If there is no room left in memory of your answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages.
4.8 Using the unit with an answering machine
4.8.1 Setting up the fax machine and an answering machine 1 Connect the answering machine (1).
L Answering machine is not included. L Connect the cord (2).
2
1
4.9 Receive polling (retrieving a fax placed on another fax machine)
This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party's machine is ready for your call. L Keep the front cover page open for button locations.
2 Set the number of rings on the answering machine to
4 rings or less. L This will allow the answering machine to answer the call first.
3 Record a greeting message on the answering
machine. L We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.
1 Press {MENU} repeatedly to display "POLLING". 2 Press {SET}. 3 Dial the fax number.
Using dial keys ({0} to {9}, {*} or {#}): Enter the fax number. Using one-touch dial: For stations 15 Press the desired station key. For stations 610 Press {LOWER}, then press the desired station key. Using phonebook: Press {A} or {B} repeatedly to display the desired item.
4 Activate the answering machine. 5 Set the fax machine to the desired receiving mode
(page 33). L If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to more than 4 (feature #06 on page 40).
6 Check all or part of the following are not the same:
the remote access code of the answering machine the fax activation code (feature #41 on page 42)
4 Press {START}.
L The unit will start reception.
35
4. Fax
2. Press {>} repeatedly to display "JUNK LIST PRINT". 3. Press {SET}. 4. Press {STOP} to exit the list. To erase an item from the junk fax prohibitor list 1. Press {JUNK FAX PROHIBITOR}. 2. Press {>} repeatedly to display "JUNK LIST DISP.". 3. Press {SET}. 4. Press {A} or {B} repeatedly to display the desired item. 5. Press {<}. L To cancel erasing, press {STOP} 3 times. 6. Press {SET}. L The item is erased. L To erase other items, repeat steps 4 to 6. 7. Press {STOP} 2 times to exit the list.
4.10 Junk fax prohibitor (preventing fax reception from undesired callers)
If you subscribe to Caller ID service (page 23), this feature prevents fax reception from calls that do not show caller information. Additionally, the fax machine will not accept faxes originating from numbers that match a programmable junk fax prohibitor list. L Keep the front cover page open for button locations. Important: L This feature does not work when manual reception is performed.
4.10.1 Activating the junk fax prohibitor 1 2 3 4 5
Press {JUNK FAX PROHIBITOR}. Press {>}. Press {A} or {B} repeatedly to select "ON". Press {SET}. Press {STOP} to exit. L While the junk fax prohibitor is activated, "JUNK FAX ON" is displayed.
4.10.2 Storing undesired callers
You can register up to 20 undesired numbers from the caller information list (page 23) if you do not wish to receive faxes from them.
1 Press {CALLER ID}. 2 Press {A} or {B} repeatedly to display the party you
wish to prevent fax reception from.
3 Press {JUNK FAX PROHIBITOR}. 4 Press {SET}.
L To program other parties, repeat steps 2 to 4.
5 Press {STOP} to exit.
Note: L If there is no space to store new items, "LIST FULL" is displayed in step 4. Erase unnecessary items. To display the junk fax prohibitor list 1. Press {JUNK FAX PROHIBITOR}. 2. Press {>} repeatedly to display "JUNK LIST DISP.". 3. Press {SET}. 4. Press {A} or {B} to display the items on the list. 5. Press {STOP} to stop viewing. 6. Press {STOP} to exit. To print the junk fax prohibitor list 1. Press {JUNK FAX PROHIBITOR}.
36
5. Copy
Copying 5 Copy
5.1 Making a copy
1 {>}{A}{B}
5.1.1 More copying features
To enlarge a document 1. Insert the document, then press {COPY}. 2. Press {>}. 3. Press {A} repeatedly to select from "105%" to "200%" by changing the enlargement rate 5% at a time. 4. Press {START}. L The unit will only enlarge the centre of the upper part of the document. To make an enlarged copy of the bottom of the document, turn the document around, and then make a copy. Example: 150% enlarged copy
{STOP} {START} {COPY}
Original document
A B C D
Enlarged copy
A B C D
1 Adjust the width of the document guides (1) to fit
the actual size of the document.
2 Insert the document (up to 15 pages) FACE DOWN
until the unit grasps the document and a single beep is heard. L If the document guides are not adjusted to fit the document, re-adjust them. To reduce a document 1. Insert the document, then press {COPY}. 2. Press {>}. 3. Press {B} repeatedly to select from "50%" to "95%" by changing the reduction rate 5% at a time. 4. Press {START}. Example: 70% reduced copy Original document
A B C D
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution.
4 Press {COPY}. 5 If necessary, enter the number of copies (up to 99). 6 Press {START}, or the unit will start copying within
20 seconds. L The unit will start copying. Note: L Any document which can be sent as a fax can also be copied (page 28). To stop copying Press {STOP}. To select the resolution Select the desired resolution according to the type of document. "FINE": For printed or typewritten documents with small print. "SUPER FINE": For documents with very small print. "PHOTO": For documents containing photographs, shaded drawings, etc. "MIXED" (Photo with text): For documents containing photographs and text. L If you select "STANDARD", copying will be done using "FINE" mode.
Reduced copy
A B C D
37
5. Copy
To collate multiple copies The unit can collate multiple copies in the same order as the original document pages. 1. Insert the document, then press {COPY}. 2. Enter the number of copies (up to 99). 3. Press {>} 2 times to display "COLLATE OFF". 4. Press {A} or {B} repeatedly to display "COLLATE ON". 5. Press {START}. Example: Making 2 copies of a 4-page original document
4 3 2 1 3 4 3 2 1 1 1 2 2 3 4 4
Collated pages
Uncollated pages
Note: L The unit will store the documents into memory while collating the copies. The number of original document for collating copies depends upon the contents of pages and resolution. Approximately 80 pages of ITU-T No.1 Test Chart in "FINE" mode can be stored at a time, if the unit has no documents in memory. See page 64 of the specificatio